Bill Winfield:
I will call us to order at this budget workshop.
Bill Winfield:
It is nine oh one on the 23rd of June.
Bill Winfield:
Commissioners present are Commissioner Hedin.
Bill Winfield:
Commissioner McCurdy, Commissioner McGann, Commissioner Martinez.
Bill Winfield:
Commissioner McCandless and myself Commissioner Winfield, Administrator Mark
Tyner present, and we've also got the Clerk Auditor Gabe Woytek and Stephen
Vowles with us as well.
Bill Winfield:
And so we will let you start this off, Gabe, and see where we want to go here.
Active Transportation and Trails Department director Madeline Logowitz:
Thank you, Chair.
Clerk/Auditor Gabe Woytek:
And so I'm just going to start with this document that offers a summary, and
this is in the agenda packet.
Clerk/Auditor Gabe Woytek:
Just starts with a summary of kind of the main aspects of the proposed
amendments.
Melodie McCandless:
Which one is it, Gabe?
Clerk/Auditor Gabe Woytek:
Budget workshop.
Clerk/Auditor Gabe Woytek:
Budget workshop.
Clerk/Auditor Gabe Woytek:
123 Budget Amendment Draft.
Clerk/Auditor Gabe Woytek:
Oh.
Clerk/Auditor Gabe Woytek:
And so there's some clarifications that are important to be made with regards
to this.
Clerk/Auditor Gabe Woytek:
Reimbursement to Fund 23 General Fund for TRT funds transferred from Fund 23 to
Fund 47.
Clerk/Auditor Gabe Woytek:
So the important thing to note there is that 2023 and 2024 are...
Clerk/Auditor Gabe Woytek:
That reimbursement transfer from Fund 10 to Fund 23, to reimburse Fund 23, is
going to happen via an adjusting entry that will be reflected in the financial
statements.
Clerk/Auditor Gabe Woytek:
And so sort of like that sort of cleanup, that sort of retroactive cleanup,
isn't something that would be handled in the current year budget.
Clerk/Auditor Gabe Woytek:
But thankfully, we're still in the process of reviewing and drafting the
financial statements for 2024.
Clerk/Auditor Gabe Woytek:
And so that transfer will reflect in those statements.
Clerk/Auditor Gabe Woytek:
And so really what we need to reflect in 2025 is the activity that's happened
to date.
Clerk/Auditor Gabe Woytek:
Which at this point, because the books are still open in 2025, the entirety of
funds to date that have gone to the active trails and transportation can be
easily amended to reflect that the expenses out of the General Fund and not out
of Fund 23.
Clerk/Auditor Gabe Woytek:
And so moving down here...
Brian Martinez:
Can I pause just on that?
Clerk/Auditor Gabe Woytek:
Please, yes.
Brian Martinez:
So just I had a question on those numbers right there.
Brian Martinez:
So it looks like when I look at Fund 47 on the budget right here, the
incoming...
Brian Martinez:
Sorry, it's going to take me just a second to find it.
Brian Martinez:
No problem.
Brian Martinez:
Right here.
Brian Martinez:
So I see the 566,376 right there for the 2020...
Brian Martinez:
That's 2024, 2025.
Brian Martinez:
I'm sorry, the 526,134.
Brian Martinez:
I see that coming in right there as you had it.
Brian Martinez:
The next though for 2024, I see it as a 566,376, not a 162.
Brian Martinez:
And then for 2023, I see it as 482,847.
Brian Martinez:
Where do you see that?
Brian Martinez:
On your budget.
Brian Martinez:
Or I'm sorry, I'm on the budget for Fund 47.
Brian Martinez:
Here, I can pass it.
Brian Martinez:
Well, that's...
Mary McGann:
47-3310-000-000, county TRT.
Financial Officer Stephen Vowles:
Let me just ask the question though.
Financial Officer Stephen Vowles:
The budget, we're trying to transfer the actual...
Financial Officer Stephen Vowles:
What we're representing this top line is the actual transfer of funds, TRT
funds into Fund 47.
Brian Martinez:
The bottom line is the budget.
Brian Martinez:
So the bottom line doesn't match what the budget says.
Clerk/Auditor Gabe Woytek:
Okay.
Financial Officer Stephen Vowles:
We're going to look at the number, but let's just agree one.
Financial Officer Stephen Vowles:
If we're going to be looking at the actual transfer, TRT funds to Fund 47, the
GCAT, regardless of what the budget was.
Brian Martinez:
Yes, yes.
Brian Martinez:
You know, I agree with that, but if we're going to do that, then we also need
to then account for the reserve that was left over, that went into the...
Brian Martinez:
I think either which way you look at it, either it's going to go all into GCAT
and it all comes back out, right?
Brian Martinez:
So whatever was transferred in gets transferred out, or you could look at it as
whatever was transferred in, right?
Brian Martinez:
And what was spent, then the remainder went into the reserve, and then we're
going to pull out of the reserve over.
Brian Martinez:
So I'm just wondering if that extra step is necessary.
Financial Officer Stephen Vowles:
Yes.
Financial Officer Stephen Vowles:
We've calculated the net of transfer.
Financial Officer Stephen Vowles:
And so I think what we're saying is take the actual transfer of TRT funds into
Fund 47, GCAT, net of spent funds that will then become a surplus, but that'd be
gross, regardless of what we budgeted for that year.
Financial Officer Stephen Vowles:
It's the actual transfer that's matter.
Brian Martinez:
Still in 2024, you have 367, and right here on your amended budget, you have
566.
Brian Martinez:
The 250, 741, that matches for 2023 for the actual.
Financial Officer Stephen Vowles:
So what fund are you looking at?
Financial Officer Stephen Vowles:
Because I have this, I have the same document up, right?
Brian Martinez:
All right, 73310-000-000, counted together.
Financial Officer Stephen Vowles:
Did you say 47?
Brian Martinez:
Yeah, 47.
Clerk/Auditor Gabe Woytek:
And I did make an update.
Clerk/Auditor Gabe Woytek:
That's in the packet.
Clerk/Auditor Gabe Woytek:
So.
Mary McGann:
Okay, it's 35-ish.
Active Transportation and Trails Department director Madeline Logowitz:
Okay, give me the other number.
Active Transportation and Trails Department director Madeline Logowitz:
You just want to make sure.
Mary McGann:
So 47-3310.
Clerk/Auditor Gabe Woytek:
Oh, no, don't open the one that's in the packet.
Clerk/Auditor Gabe Woytek:
Just want to make sure.
Active Transportation and Trails Department director Madeline Logowitz:
It's highlighted, right?
Active Transportation and Trails Department director Madeline Logowitz:
The rows are highlighted.
Active Transportation and Trails Department director Madeline Logowitz:
Page 35 is what they're saying?
Brian Martinez:
Yeah.
Clerk/Auditor Gabe Woytek:
This county PRT.
Clerk/Auditor Gabe Woytek:
Yeah, that shows an actual revenue of 566, 376.
Clerk/Auditor Gabe Woytek:
I see that.
Clerk/Auditor Gabe Woytek:
Okay.
Clerk/Auditor Gabe Woytek:
And that, and I see what you're saying.
Clerk/Auditor Gabe Woytek:
That doesn't match.
Clerk/Auditor Gabe Woytek:
That doesn't match 526.
Clerk/Auditor Gabe Woytek:
That doesn't match 367.
Clerk/Auditor Gabe Woytek:
Correct.
Clerk/Auditor Gabe Woytek:
Correct.
Clerk/Auditor Gabe Woytek:
I see that.
Clerk/Auditor Gabe Woytek:
Yeah, we'll just have to follow up and clarify, uh, that, uh, that discrepancy.
Clerk/Auditor Gabe Woytek:
I see that, that, that, uh, obviously deserves some explanation.
Brian Martinez:
And I'm wondering if it's, when I went to look at it, I had to look through it.
Brian Martinez:
I just had a couple of minutes cause I didn't notice they got voted this
morning, but it looks like there's, when we look at it in fund 16 for that year,
the 367 right there came into responsible recreation, but also that year there
was a, um, 199,376, which would make up that difference right there that came in
from the promotion.
Brian Martinez:
So you guys had split the responsible recreation.
Brian Martinez:
It looks like into two categories that year.
Brian Martinez:
So maybe it was just, maybe you were looking at the contribution rather than,
uh, the receivable.
Brian Martinez:
Exactly what 367 was as responsible recreation.
Brian Martinez:
Yeah.
Brian Martinez:
Yeah.
Brian Martinez:
Yeah.
Brian Martinez:
But so I think I was looking at it from 47 where it came in and it'd come in
from two different accounts.
Brian Martinez:
So I think it just needs to be switched back.
Brian Martinez:
Yeah.
Clerk/Auditor Gabe Woytek:
Um, yeah.
Clerk/Auditor Gabe Woytek:
And it could be, and again, there'll be follow-up and clarification here.
Clerk/Auditor Gabe Woytek:
It could be that that discrepancy is this 367, as Stephen just suggested, um,
was just a, the transfer line from 23 to 47.
Clerk/Auditor Gabe Woytek:
And it could be that there was a, there was a pull from the fund balance in
fund 47 to make up for that.
Brian Martinez:
I'm going to scroll up.
Brian Martinez:
You got your back from the scroll on 16th.
Brian Martinez:
It's all sitting there on 16, but we can look at it real quick.
Brian Martinez:
So I think that, like you said, getting this set up before we have our books is
the, is the, is the goal right now, right?
Brian Martinez:
You want to make sure that when our books are completed for 2024 that we're
compliant and ready to go.
Brian Martinez:
So if we have just a minute, I'm sorry to take up so much time.
Brian Martinez:
No, I don't.
Mary McGann:
You've got that 60.482-350.
Mary McGann:
On page 14 of this one, page 14.
Brian Martinez:
So 16.
Melodie McCandless:
So you can see that there's a $367,000 for responsible recreation that came out
in the 16-4111940.
Brian Martinez:
And there's also 16.4820-350-000 of 199,376.
Mary McGann:
Is that the difference those add together to it?
Brian Martinez:
I don't know.
Brian Martinez:
I'm just taking a guess at it.
Brian Martinez:
I didn't have time to add it all up, but the way that I looked at it, I said, I
just went in and looked at the fund 47, right?
Brian Martinez:
And I took fund 47 and said how much was coming in and that's how much it
transferred back.
Brian Martinez:
I don't know if that's what the other said or not, but that's what it seemed
like.
Clerk/Auditor Gabe Woytek:
We'll definitely look into it and apply as promptly as we can.
Clerk/Auditor Gabe Woytek:
And so I referenced that this year there's this to date 162,286 that has been
spent by the Grand County Active Trails and Transportation Program that will be
reflected in this amendment as coming out of the general fund.
Clerk/Auditor Gabe Woytek:
The total budget that currently reflects in the tentative proposed amendment
out of the general fund for Grand County Active Trails and Transportation is
$526,134.
Clerk/Auditor Gabe Woytek:
And that's merely because that was the number that was included in the original
approved budget and so it's just carried over, but it's in there not because
we're making an assumption about the will of the commission and the expenditure
of the general fund.
Clerk/Auditor Gabe Woytek:
I think it appears that there might be a discussion that should be had about
funding Grand County Active Trails and Transportation through this year and into
the future.
Active Transportation and Trails Department director Madeline Logowitz:
Clarifying point, TRT is only a portion of it.
Clerk/Auditor Gabe Woytek:
Thank you, thanks.
Clerk/Auditor Gabe Woytek:
Yeah, the trails director just gave a clarifying point that TRT is not the only
funding source of the trails program and I should more precisely state that this
should be a conversation about funding the portion of the trails department that
had been funded by TRT.
Clerk/Auditor Gabe Woytek:
One other element of the amendment is the increase of the paid advertising line
in fund 23 which TRT promotion increase of the line by $1.1 million.
Clerk/Auditor Gabe Woytek:
That's reflected in the overall cleanup that had been discussed earlier in this
year the fund 23 budget as has been discussed.
Clerk/Auditor Gabe Woytek:
And so we see in that cleanup responsible trail promotion amended to zero and
the advertising paid media increased by 1.1 million.
Clerk/Auditor Gabe Woytek:
So that amount and I have this document also.
Clerk/Auditor Gabe Woytek:
I should make sure that we're using the right this one.
Clerk/Auditor Gabe Woytek:
I want to yeah I'll start back with again on we'll move on to this next
document which is the budget workshop 623.
Clerk/Auditor Gabe Woytek:
So again this is a summary of the highlighted amendment lines that are to be
included in the or that are currently in the proposed.
Clerk/Auditor Gabe Woytek:
This is 623.
Clerk/Auditor Gabe Woytek:
Budget workshop 623.
Clerk/Auditor Gabe Woytek:
And so yeah I should clarify leading off that I should clarify leading off that
there wasn't any intention or you know the reduction that shortfall all being
placed on the reduction in the contributions of law enforcement has nothing to
do with you know it being you know law enforcement that should have contribution
reduced.
Clerk/Auditor Gabe Woytek:
I mean ultimately all of the contributions of mitigation dollars to the general
fund you know it's one or the other.
Clerk/Auditor Gabe Woytek:
It's all it's all kind of a general fund offset and convention has been to you
know make some of the smaller baseline allocations of TRT mitigation to the
general fund and whatever was left over of that revenue source would be placed
as that law enforcement contribution.
Clerk/Auditor Gabe Woytek:
So I want to make that very clear.
Clerk/Auditor Gabe Woytek:
This isn't in any way a judgment on my part to reduce the contribution to law
enforcement by the mitigation funds.
Clerk/Auditor Gabe Woytek:
But I'll just lead off with that.
Clerk/Auditor Gabe Woytek:
What questions did you have Brian?
Brian Martinez:
Yeah so just tell my name like I said I didn't have time to add all this up.
Brian Martinez:
Is this coming up to that 877-756 that you had originally posted that our
shortfall was going to do?
Brian Martinez:
I just want to make sure that what I'm working with and what you have is the
are the same numbers right here so that we don't get lost.
Brian Martinez:
So when we had this sheet right here that you put together and then you came in
and you said this will be at 877-756.
Brian Martinez:
Yeah and then it's just like when we take it this way I'm having a harder time
seeing it when I saw in the way that we had it presented earlier.
Brian Martinez:
I understood it a little bit better.
Brian Martinez:
I just want to make sure that the numbers are the same.
Clerk/Auditor Gabe Woytek:
Okay yeah I can reconcile why those representations might be different but what
214-612 represents is the calculation based on what we have projected for this
year with the statutory change taking effect on October 1st and the just the
just just on the mitigation just on TRT mitigation from what had been projected
to 434-2994 and in 2025 now I have projected at 412-838.
Brian Martinez:
But that makes that makes the assumption that we are going to take everything
down equally right there.
Brian Martinez:
What do you mean by that can you clarify?
Brian Martinez:
Well I mean so we're going to take down the law enforcement down 214,000 then
we're going to take down employee but are yeah I just don't understand how this
is this is all how you came up with this reduced to 215-612.
Bill Winfield:
It's my understanding Gabe that the 214-612 to cover the non-2a shortfall is
that due to the mitigation percentage change that comes into effect in HB-456.
Brian Martinez:
Right yeah but we
Brian Martinez:
also have a lot of other things in there we have solid waste inside there we
have search and rescue
Brian Martinez:
inside there we have the museum we have rec ssd and then we have the gcat
responsible rec inside
Melodie McCandless:
Well I think what he was saying instead of like taking a little bit out of all
of them
Melodie McCandless:
he's just taking the shortfall because either either way you go if we don't
Melodie McCandless:
cut from those departments we're taking out the general fund so that 214 isn't
necessarily
Melodie McCandless:
law enforcement's budget because it's going to come back through the general
fund it just has
Melodie McCandless:
to come out of a mitigation.
Brian Martinez:
Right but three weeks ago I got something that said it wasn't 214,000 that it
was 877,756 is the shortfall.
Brian Martinez:
I'm trying to figure out that's why I was asking this number right here match
up with this number right here that was just produced.
Clerk/Auditor Gabe Woytek:
I'll be happy to follow up in in subsequent budget workshops I had presented
the 214-612 that is the number that that I presented and how it shows up in that
worksheet I'm happy to follow up and give give clarification there.
Melodie McCandless:
Okay but are you saying that only we're only with the new law that's going to
affect on July 3rd that we're only going to be in a 214 or two yeah 214,612
shortfall versus the like he's saying the 877,000 that we've been looking at.
Clerk/Auditor Gabe Woytek:
Right and so it's important to note that that 526,134 when we're talking about
a shortfall that number Brian that you quoted includes that so what I'm talking
about here is mitigation right.
Brian Martinez:
So you're talking about the let's see here law enforcement solid waste search
and rescue all three of those put together or are you just talking about law
enforcement.
Clerk/Auditor Gabe Woytek:
I'm talking about TRT mitigation
Brian Martinez:
which would include solid waste and search and risk correct. doesn't all of our
three d's
Brian Martinez:
So the mitigation revenue with the projection you have for the mitigation
revenue then 5,092,994 92,000 is that where you're sitting at?
Active Transportation and Trails Department director Madeline Logowitz:
I'd have to follow up.
Clerk/Auditor Gabe Woytek:
Make some notes here yeah okay so currently one other amendment that is
highlighted is a unbalanced draw that covers increased expenses and decreases in
revenue and so there's a there is a a little bit of a breakdown in some of those
increased expenses and decreases in revenue in another document and packet on
this in this document on another page of this document.
Clerk/Auditor Gabe Woytek:
But what had been budgeted as a draw from the fund balance of 1.1 million in
the 2025 approved budget is proposed to be amended to 2.25 million in order to
achieve a balanced budget.
Jacques Hadler:
Do you see that what page now?
Clerk/Auditor Gabe Woytek:
The page that breaks into that let's see it would be the last page and so on
that and so that mainly is made up this reimbursement of TRT to fund 23 and 23
and 24 which we're going to follow up with making sure that we have the correct
number there.
Clerk/Auditor Gabe Woytek:
That's not going to reflect in this proposed amendment as I stated that's going
to that's going to reflect in the financial statements however that that
difference or that increase in the contribution from the fund balance is mainly
made up by what I have highlighted here as increased unplanned expenses out of
the general fund and then what's highlighted here as decreases in revenue.
Clerk/Auditor Gabe Woytek:
There's an increase in the professional services line in the personnel services
department that would be appropriate to amend.
Clerk/Auditor Gabe Woytek:
I have made reference to recruitment services that have been hired this year
for hiring of department heads and some other legal related HR expenses that
have been incurred that require such an amendment.
Bill Winfield:
Are you just rounding that number to $10,000
Bill Winfield:
or is that an actual?
Clerk/Auditor Gabe Woytek:
Right now it's at 48.
Clerk/Auditor Gabe Woytek:
The actuals are at like 48 and some change.
Clerk/Auditor Gabe Woytek:
Okay and so I did I did kind of round it to there.
Bill Winfield:
Yes I wanted to make sure.
Clerk/Auditor Gabe Woytek:
Good question.
Clerk/Auditor Gabe Woytek:
Economic development grants as part of the cleanup of fund 23
Clerk/Auditor Gabe Woytek:
that was shifted the $200,000 was shifted to general the general fund
Clerk/Auditor Gabe Woytek:
and that is offset by revenue as well and that that actually should be
Clerk/Auditor Gabe Woytek:
that $200,000 as revenue is another amended line and that should be included in
this list
Clerk/Auditor Gabe Woytek:
to demonstrate that that's that's not a it's not currently a
Clerk/Auditor Gabe Woytek:
an expense without a without a the an associated revenue
Clerk/Auditor Gabe Woytek:
and that's why it's not included in that table at the end.
Clerk/Auditor Gabe Woytek:
There's the URS contribution so this is the employee benefits line in the
sheriff's department so there's that increase for the URS contribution.
Clerk/Auditor Gabe Woytek:
There's the funds that the TRT funds
Clerk/Auditor Gabe Woytek:
that are that have been pulled away from the trails department and now it's
just entered
Clerk/Auditor Gabe Woytek:
into the general fund expense of 526 134 special approval of $350,000 to Grand
County EMS.
Clerk/Auditor Gabe Woytek:
All of the the fund 23 amendments including a reduction of that of that
contribution to trails
Clerk/Auditor Gabe Woytek:
and increase to paid media and so the bottom line of that that that fund has
changed a little bit
Clerk/Auditor Gabe Woytek:
and in this document there's a detailed breakout of that amendment and let's
see
Clerk/Auditor Gabe Woytek:
in fund 47 we see there's that amendment of the reduction to zero of TRT going
to that department
Clerk/Auditor Gabe Woytek:
and an increase in that same amount from the general fund to make up for that
funding gap
Clerk/Auditor Gabe Woytek:
and then the reduction in TRT mitigation from a projected at the beginning of
the year $5,084,000
Clerk/Auditor Gabe Woytek:
$1,874,000 and this is where that 214 612 comes in because the current
projection of
Clerk/Auditor Gabe Woytek:
TRT mitigation has been reduced to $4,872,062 but once again that does that's
not the number
Brian Martinez:
those numbers don't match once I have $5,092,994 that's what the TRT mitigation
was
Brian Martinez:
right there prior so different are you accounting for the interest income as
well
Brian Martinez:
what's that yeah this is your document that accounts for transfer income right
here
Brian Martinez:
so that that number is off right there and then once again this just assumes
that this
Brian Martinez:
department is going to be law enforcement is taking the entire cut right there
Clerk/Auditor Gabe Woytek:
I just added it in there because I had to add it somewhere and you you you all
have every liberty to decide
Clerk/Auditor Gabe Woytek:
how to reallocate that and I tried to explain before that this had nothing to
do with ever like
Clerk/Auditor Gabe Woytek:
my suggestion to reduce the most advantage okay so this is a just a detailed
breakout of the
Clerk/Auditor Gabe Woytek:
fund 23 budget as as would be amended thank you just really quick on that on
that top
Trish Hedin:
where is I'm assuming these are kind of like overages for you know anyways just
modifications
Trish Hedin:
the CJC purchase should that be in that list or no is it absorbed someplace
else
Clerk/Auditor Gabe Woytek:
so with CJC purchase good question so the opening 2025 capital projects capital
buildings
Clerk/Auditor Gabe Woytek:
budget it has been convention to budgets what is available in fund balance and
just build that
Clerk/Auditor Gabe Woytek:
into the budget and so the purchase of the CJC facility was within budget by
virtue of of
Clerk/Auditor Gabe Woytek:
capital buildings you know having included in you know the the leeway to to
spend the fund balance
Clerk/Auditor Gabe Woytek:
knowing that those all of those all of those expenses go through an approval
process so
Clerk/Auditor Gabe Woytek:
it's not as though adding them into the budget would allow for a purchase like
that to be made
Clerk/Auditor Gabe Woytek:
without you know letting in approval and so basically it's already in the
budget so it doesn't require an amendment
Bill Winfield:
Gabe could we expand that so that it shows up
Bill Winfield:
better for those people watching online as well as me right here I've got the
document printed but
Active Transportation and Trails Department director Madeline Logowitz:
thanks yeah
Clerk/Auditor Gabe Woytek:
um and so with the increase in overall expenses even with the decrease in the
Clerk/Auditor Gabe Woytek:
contribution to responsible trail promotion however the 1.1 million increase in
this
Clerk/Auditor Gabe Woytek:
line for advertising paid media also required an increase from the contribution
from the
Clerk/Auditor Gabe Woytek:
fund surplus and fund 23 which is a fun fun surplus that is coming up against
statutory limits
Clerk/Auditor Gabe Woytek:
and requires there to be a spend out to make sure that none of those funds are
are forfeited
Clerk/Auditor Gabe Woytek:
and so this is a little a breakdown of capital projects and expenses that have
been executed
Clerk/Auditor Gabe Woytek:
through quarter 2 2025.
Clerk/Auditor Gabe Woytek:
There have been a number of HVAC replacements on county facilities 18,524
represents the amount
Clerk/Auditor Gabe Woytek:
that has been paid out of pocket not covered by insurance a number of of HVAC
HVAC replacements
Clerk/Auditor Gabe Woytek:
and that total in the six figures the a couple of projects at at the old
spanish trail arena
Clerk/Auditor Gabe Woytek:
cattle panels and lobby doors which both have a 50 match like the recreation
special service
Clerk/Auditor Gabe Woytek:
district and the number quoted here represents the grand county's portion of
that 50 match
Clerk/Auditor Gabe Woytek:
the CJC facility here so that's you know that that purchase or that transaction
has been made
Clerk/Auditor Gabe Woytek:
um and then there's some equipment regarding camera and security bolstered
security at the
Clerk/Auditor Gabe Woytek:
emergency operations center I have to apologize for all the acronyms included
in this document
Clerk/Auditor Gabe Woytek:
and so today the the expenses totaled 96,355
Clerk/Auditor Gabe Woytek:
the capital project general fund reserve balance sitting at 6.9 million
Indistinct:
you just received that I can't see that's all right there thank you yeah thank
you so much
Brian Martinez:
that's the capital reserve?
Clerk/Auditor Gabe Woytek:
yeah and uh I I do we have some transfers as we're tying up 2024 uh in
preparation for the financial statements um so it's important I tried to
Clerk/Auditor Gabe Woytek:
specify that this reserve balance quoted amounts is closed 2024 when we were
preparing the 2025
Clerk/Auditor Gabe Woytek:
budget um but I want to I want to sort of leap open the the possibility that
this you know I think
Clerk/Auditor Gabe Woytek:
that this a number is a good is a is a good idea but it might not be exact
based on adjustments
Clerk/Auditor Gabe Woytek:
that um are being made with the financial statements and and transfers and
entries uh
Clerk/Auditor Gabe Woytek:
that are some that are helping to correct and close the books for 2024
Brian Martinez:
So I have a couple of questions on that okay so would the CJC be on that right
there that should that should probably go under capital right
Bill Winfield:
It is on there.
Brian Martinez:
I just can't see it. What we got on there, OSTA...I came up with...I added up
all this right here I came up with 872 and I have panel panels
Brian Martinez:
I got those 75 CJC is on there HVAC is on there 48 Star Hall is on there Star
Hall on there
Bill Winfield:
I I think that you might be working off a different one because that 18 524
Brian the HVAC
Bill Winfield:
replacement on some previous documents I think he was showing the full cost and
the insurance
Brian Martinez:
or I have I have it close I have I have that HVAC is 8582 so it's okay it's
pretty close on there
Brian Martinez:
um I just uh do you see Star Hall on there just didn't we have to do a first uh
Star Hall
Bill Winfield:
That was on a previous document I remember seeing it but I don't see it.
Clerk/Auditor Gabe Woytek:
I'm reporting here projects that are on the books okay. There are other
budgeted capital projects and
Melodie McCandless:
We probably haven't paid for Star Hall yet because it just got done.
Melodie McCandless:
paid for it yet okay but the bottom one it says capital project general fund
reserve balance
Melodie McCandless:
the close of 20 that's just the capital not the general fund?
Bill Winfield:
I had a question you mentioned that there were some adjustments on that balance
which way do
Bill Winfield:
you see that balance going what are what are those adjustments
Clerk/Auditor Gabe Woytek:
I think it's likely that there there were some there were some debt payments in
our municipal building authority
Clerk/Auditor Gabe Woytek:
funds that had been that were unaccounted for um I'm anticipating that this
might go down
Clerk/Auditor Gabe Woytek:
in the rain I can't remember if it was just one that was it was an airport debt
payment made
Clerk/Auditor Gabe Woytek:
um this wouldn't go it would go down a little bit potentially but not more than
you know a number
Clerk/Auditor Gabe Woytek:
like a I don't know if it could be as much as two or three hundred thousand
dollars or less
Clerk/Auditor Gabe Woytek:
question I think it represents a rough a roughly you know a 90 90 percent or
plus accurate figure
Mike McCurdy:
Yes question--even a previous approval of posted improvements like the
Mike McCurdy:
with previous approval of the pickleball court and the uh playground uh it
wouldn't reflect until we paid
Mike McCurdy:
them right right does it reflect...is that 2024 balance right there, does it
reflect the previous approval
Clerk/Auditor Gabe Woytek:
no that's all that would only reflect money spent.
Clerk/Auditor Gabe Woytek:
So the approval of OSTA pickleball wouldn't wouldn't have drawn down ...
Clerk/Auditor Gabe Woytek:
I mean even if it were a line item, a budgeted line item, it still wouldn't hit
this
Clerk/Auditor Gabe Woytek:
reserve balance until it was actually an actual expense.
Melodie McCandless:
Do we know how much we can have in our general fund? What's the maximum amount?
Clerk/Auditor Gabe Woytek:
I think it's ... 50 percent of the overall operating expenses.
Clerk/Auditor Gabe Woytek:
I'm not mistaken. For just one year yeah
Brian Martinez:
Just to clarify real quick, our overall operating expenses are right around 30
million?
Clerk/Auditor Gabe Woytek:
General fund is more like 22 million. Is that taking out the 8 million of TRT
Bill Winfield:
That's not taking the TRT into account
Brian Martinez:
well I'm just trying to get a general...this is for later.
Clerk/Auditor Gabe Woytek:
I'm going to the next page of this document where it kind of answers this. Our
general funds, 110. The budgeted expenses for
Clerk/Auditor Gabe Woytek:
2025 is is 22,104 631 and so that that's the total amount of expenses so the
metric for determining
Mary McGann:
Fifty percent of what again?
Clerk/Auditor Gabe Woytek:
of 22 million. Then that that would reflect at the end ... that 50
Clerk/Auditor Gabe Woytek:
percent trigger would that would trigger at the end of this year after all this
year's expenses
Clerk/Auditor Gabe Woytek:
hit so we would have a chance to adjust at the end of this year at the end of
your amendment
Clerk/Auditor Gabe Woytek:
if we saw this general fund balance bumping up against 50 we could budget a
transfer in at the
Clerk/Auditor Gabe Woytek:
end of the year to capital projects to storm water and make sure that that that
that wasn't
Clerk/Auditor Gabe Woytek:
bumping against against the limit so we were at this document a couple minutes
ago and
Clerk/Auditor Gabe Woytek:
summary of unplanned general fund expenses on the books I suppose based on the
information
Clerk/Auditor Gabe Woytek:
I was giving before the 617 741 that's you know it's imprecise to it would
probably be a line
Clerk/Auditor Gabe Woytek:
above it wouldn't be we wouldn't call it 2025 unplanned because we're not
including that in
Clerk/Auditor Gabe Woytek:
the 2025 budget it'll be reflected in financial statements as having been
corrected and in a
Clerk/Auditor Gabe Woytek:
previous period but I did want to just include it in this tally to show that
that currently as
Clerk/Auditor Gabe Woytek:
as proposed that there is 1.5 million in that that's coming out of general fund
monies that
Clerk/Auditor Gabe Woytek:
hadn't been anticipating anticipated when we set the 2025 budget.
Brian Martinez:
And the "misc hr" that's added up the airport and the pnc recruiters?
Clerk/Auditor Gabe Woytek:
That's correct as well. That's over budget so there's that's there's also some
Clerk/Auditor Gabe Woytek:
illegal there's also some hr related legal expenses that are coded to that line
Brian Martinez:
Around another 10 grand in there? Then the Kem C Gardiner, should that be added
on there as well?
Melodie McCandless:
That hasn't been spent yet. And it would be out of TRT.
Brian Martinez:
I'm just trying to get a full picture of where we kind of lie at, you know?
Clerk/Auditor Gabe Woytek:
um and so just for the purposes of illustration here um there's this 22 million
104
Clerk/Auditor Gabe Woytek:
which is that's too much that was the original opening budget 22 million 104
631
Clerk/Auditor Gabe Woytek:
uh if we if we look at half of the budget year we're just basically splitting
that in half
Clerk/Auditor Gabe Woytek:
through the end of through the end of june that that would look like 11 million
50 52 if we spent
Clerk/Auditor Gabe Woytek:
our you know if ever if if a budget operated on a linear basis um and so what
we've spent
Clerk/Auditor Gabe Woytek:
out so far today is nine nine million seven hundred and twelve five hundred and
eighty seven
Clerk/Auditor Gabe Woytek:
thousand seven hundred twelve thousand five hundred eighty seven dollars sorry
uh compared to
Clerk/Auditor Gabe Woytek:
what the what 50 of the approved budget was with 11 million you know it's food
for thought I think
Clerk/Auditor Gabe Woytek:
that it's hard without a lot more context it's hard to take away i'm not saying
that you know
Clerk/Auditor Gabe Woytek:
we're soon you know i'm not suggesting that we're super in the clear because
we've
Clerk/Auditor Gabe Woytek:
underspent our budget by 1.3 million dollars uh you know I think that there are
always expenses
Clerk/Auditor Gabe Woytek:
that are incurred um in a non-linear fashion throughout the year uh but it is a
it is a data
Clerk/Auditor Gabe Woytek:
point and it is important I guess to illustrate that we are currently operating
um in a capacity
Clerk/Auditor Gabe Woytek:
that is responsibly um within and under our budget which is a good thing we've
had a lot of
Clerk/Auditor Gabe Woytek:
sort of stressful circumstances and talking points regarding the budget but
it's good to
Clerk/Auditor Gabe Woytek:
know that we're we're under in that respect and we have budgeted revenue and
then we have some
Clerk/Auditor Gabe Woytek:
impacts to uh revenue that have come to light since we set the revenue for 2025
Clerk/Auditor Gabe Woytek:
which includes a shortfall in sales and use tax revenues and the reduction in
the mitigation side
Clerk/Auditor Gabe Woytek:
of TRT and so more appropriately our projected revenue would come in at 21 21
million 635
Clerk/Auditor Gabe Woytek:
999 that's what we can actually expect based on the information that we have
Clerk/Auditor Gabe Woytek:
at an updating of projections the negative one where did the 1.5 come from and
so that was a
Clerk/Auditor Gabe Woytek:
an update of the after may revenues hit so that's that three-year moving
projection
Clerk/Auditor Gabe Woytek:
that's been used to create the the revenue projections um after the may
revenues hit that
Clerk/Auditor Gabe Woytek:
and stephen gave a presentation that quoted a negative point eight uh uh
projection uh through
Clerk/Auditor Gabe Woytek:
the end of the year and sort of in sort of terms of crafting you know what we
could expect using
Clerk/Auditor Gabe Woytek:
that same model moving forward so it's not a year over year it's just following
that that three-year moving trend.
Brian Martinez:
And for the year, we are six percent down?
Financial Officer Stephen Vowles:
Yes. We got revenue data last Friday or Thursday we went uh from a minus five
to a minus 6.1 budget variance
Financial Officer Stephen Vowles:
for this year so that's minus six percent just budget variance for this year
but the model
Financial Officer Stephen Vowles:
using the three-year moving totals would still represent a minus 1.5 percent
contraction
Financial Officer Stephen Vowles:
for the year so that range let me just clarify that range of you know minus 1.5
for the year
Financial Officer Stephen Vowles:
used at the three-year moving average the six percent number is just what where
we are at
Financial Officer Stephen Vowles:
at this point in time for this year where he said it was a 6.1 minus 6.1
percent
Jacques Hadler:
That's compared to last year?
Financial Officer Stephen Vowles:
The minus 6.1 is what we are under our budget it's a percent of what we
expected to receive so we're having so
Financial Officer Stephen Vowles:
this year today is an anomaly.
Mike McCurdy:
Why are we projecting sales tax revenue ... if we're actually six percent
Mike McCurdy:
short why are we showing or even representing the 1.5?
Financial Officer Stephen Vowles:
That's a great question I want to clarify this using just a metaphor. All right
you're standing
Financial Officer Stephen Vowles:
on a beach you're watching the waves roll in and you're trying to put your foot
right where the
Financial Officer Stephen Vowles:
waves are going to come in you've watched three waves and you put your foot
right where do you
Financial Officer Stephen Vowles:
expect that to be that is our three-year moving average you watch three waves
come through we got
Unknown:
three years of history and in Moab, I would say it's pretty predictable. So
that's the
Unknown:
three-year mark of 1.5 but the next wave comes up—it's short. All right, am I
going to base my
Financial Officer Stephen Vowles:
current assessment on just that one short wave or am I going to look at the
three prior waves?
Financial Officer Stephen Vowles:
so the three-year history is the 1.5 percent contraction although the current
wave,
Financial Officer Stephen Vowles:
or what we're seeing right now this is coming in short
Brian Martinez:
That's a big difference because you got 254,000 right there over— 1.5 and just
a six percent up 22 million that's 1.32 million
Brian Martinez:
so there's i'm just still saying that there's a big that's a big that's a big
gap right there
Financial Officer Stephen Vowles:
I would say so our projections and contraction for this year is somewhere
between 1.5
Financial Officer Stephen Vowles:
or 6 depending on how you want to look at this wave so I just described it
Bill Winfield:
For budgeting purposes and for departments moving forward, the 1.5 is
Bill Winfield:
not really accurate if we want to try and get our departments to
Unknown:
meet the shortfall that we're seeing this year the 1.5 is inaccurate. We've got
to utilize the
Bill Winfield:
6.1 number as we move forward and we can adjust that month to month if we want
to as we have it
Bill Winfield:
went from what 5 to 6.1 now minus 5 to minus 3.1 right so it went from a
negative 5 to now a negative
Bill Winfield:
6.1 so if it continues on that trend throughout the year and 1.5 doesn't mean
anything because
Bill Winfield:
that's history and it's in the past what we're dealing with is a shortfall this
year and that's
Bill Winfield:
currently in a negative 6.1
Financial Officer Stephen Vowles:
As we go into the budget cycle I would just suppose we, the team, decide what
that number is.
Bill Winfield:
I think we're in the budget cycle. We have to consider this for the remainder
of this year we can't wait.
Trish Hedin:
I know kind of discussions i've had with kevin walker a standard is
Trish Hedin:
to use a longer term average that you know it's it's you know we will all hope
that this trend
Trish Hedin:
turns around but but to be reactive to a few months um and I I feel like i've
been very conservative
Trish Hedin:
so i'm not trying to push an agenda one way or another but but I would think
within your field
Trish Hedin:
you understand that you know using it's a standard to use a longer term
average.
Financial Officer Stephen Vowles:
That's it. My three-year model, three years of 12 month moving averages, is a
standard.
Financial Officer Stephen Vowles:
and that's why i'll stick to it I mean that's just what the math tells and it's
an economic model
Financial Officer Stephen Vowles:
and you're right you don't want to just react to the first couple weeks but
that doesn't discount
Bill Winfield:
We're six months in, we're not in the couple first couple of weeks here, Steve.
Bill Winfield:
we're six months into the year so yeah and i'm glad to hear that kevin walker's
still in the
Bill Winfield:
middle of our budget here but the reality of it is we're in a negative six
percent for the year
Financial Officer Stephen Vowles:
I'm not arguing with anybody, i'm just arguing the models that i'm presenting.
Bill Winfield:
and I don't want to dumb this down and say that we want to use a three-year
average
Bill Winfield:
when we have to deal with the reality of this year and the economic shortfall
that this year
Bill Winfield:
this budget is going to come up with and we can all hope that it changes over
the next six months
Bill Winfield:
but we're not a few weeks in we're not even a few months in we're six months in
we're at the
Bill Winfield:
halfway point here and reality of it is we've got to be very conservative
moving forward
Jacques Hadler:
There's financial that came in on Thursday or Friday from April is that right?
Financial Officer Stephen Vowles:
yeah when you're so yeah I registered a weekend that uh didn't really help so
Melodie McCandless:
all right yeah yeah I would agree i'm looking at the paper that you're on right
now it shows
Melodie McCandless:
that the current projected revenue factoring shortfall is 21 million 635,909
but when I look
Melodie McCandless:
at the proposed 25 budget amendment that's the last um one if you go to the
bottom of
Melodie McCandless:
10 fund 10 revenue yep you have as 23,239,103 so those numbers so the
Melodie McCandless:
budgeted that we had is matches this 22,104,631 but that other that's in yellow
and I was adding
Melodie McCandless:
up and subtracting all those different numbers to see where that maybe came
from.
Clerk/Auditor Gabe Woytek:
So in the proposed amendment, I increased that contribution from the general
fund balance to increase
Clerk/Auditor Gabe Woytek:
that revenue up to the 23 um and I didn't I didn't transfer it over to this uh
document okay so that
Melodie McCandless:
Ok, so that will that will fix to this number, the 21? That should all add up?
Clerk/Auditor Gabe Woytek:
sorry about that and to follow up on the idea the the revenue projections um I
think at this point
Clerk/Auditor Gabe Woytek:
the the only appropriate course forward is to at the very least present uh you
know this three
Clerk/Auditor Gabe Woytek:
year rolling average metric and also present the you know the actual hard where
we're at versus
Clerk/Auditor Gabe Woytek:
projection um and you know we'll we'll present both numbers and allow the
commission to decide
Unknown:
So that's the last page of this. Let's see, I'm just going to run through some
Clerk/Auditor Gabe Woytek:
other items that were included in the packet uh this is this was requested
Clerk/Auditor Gabe Woytek:
by the uh by Administrator Tyner and it's looking at general fund departments
Clerk/Auditor Gabe Woytek:
um what the 2025 budget is um the year 2025 year-to-date budget which in the in
Clerk/Auditor Gabe Woytek:
in the footnote here states that that's just half that's that represents half
of what the
Clerk/Auditor Gabe Woytek:
approved budget is um and then what we have for year-to-date expenses um and
just showing where
Clerk/Auditor Gabe Woytek:
where departments are at in regards to you know if the if the budget had a had
a linear progression
Clerk/Auditor Gabe Woytek:
throughout the year are they on our departments under or over budget um I
didn't have a chance
Clerk/Auditor Gabe Woytek:
to comb through this um I think largely um you know the the trends have been
conservative um
Clerk/Auditor Gabe Woytek:
and so that was information that was requested um if there's a more detailed
analysis that's
Clerk/Auditor Gabe Woytek:
being reflected than this um i'm happy to field that type of requests. This is
me responding to that request to the best of my ability.
Mike McCurdy:
Looking over this, did you see any outliers over 50% give or take?
Clerk/Auditor Gabe Woytek:
I didn't ... we have this... there's something like that this non-department
Clerk/Auditor Gabe Woytek:
budget and that's different because we have this uh the administration of this
uh economic
Clerk/Auditor Gabe Woytek:
development grant and so that's kind of and that's not you know that's not
really a department that
Clerk/Auditor Gabe Woytek:
tends to be a graph like anyhow well let's blow up any there we go you know uh
let's see uh it looks
Clerk/Auditor Gabe Woytek:
like uh the sheriff's office there's that urs increase um over the approved
budget and so it
Clerk/Auditor Gabe Woytek:
looks like that office is you know that the degree to which they have a they
have front loaded some
Clerk/Auditor Gabe Woytek:
inventory expenses and things of that nature so that's something that I want to
take into account
Clerk/Auditor Gabe Woytek:
I don't want to say uh the sheriff's department they're already out spending
it's it just could
Clerk/Auditor Gabe Woytek:
be that there's different patterns of every department's every department
operates and
Clerk/Auditor Gabe Woytek:
the it could be that the sheriff's office uh front loads their year with
approved budget
Clerk/Auditor Gabe Woytek:
budgeted purchases um and also there's like a search and rescue there's some
other things to
Clerk/Auditor Gabe Woytek:
factor in like this 42 000 year to date expense on the line that was approved
for seven and that
Clerk/Auditor Gabe Woytek:
that's a grant funded expense so that's another thing to be taken into account
so I I wouldn't
Clerk/Auditor Gabe Woytek:
at all conclude that this this but this current this particular department
budget um it could be
Clerk/Auditor Gabe Woytek:
appropriately appropriately appropriately stated that it's over um 50 of the
way there it's just
Clerk/Auditor Gabe Woytek:
there are some there's some other context there that explains why it's past its
50 threshold
Melodie McCandless:
And do you think that the senior citizens, which is 4311, they're below budget
but if you go down
Melodie McCandless:
a little bit further, it's community center. Are those the same thing? Then
they're over budget.
Melodie McCandless:
Should those be combined?
Clerk/Auditor Gabe Woytek:
It's done that way because the senior citizens... that's the sort of the
portion of the Grand Center that
Clerk/Auditor Gabe Woytek:
receives funding and support from the aog from the association of local
governments
Clerk/Auditor Gabe Woytek:
sorta um and so it's broken out in a different category such that those can be
those expenses
Clerk/Auditor Gabe Woytek:
can be tracked more closely uh and it could be that there's it could be that
one is looking
Clerk/Auditor Gabe Woytek:
really low and the other one is looking high there could be some there could be
some miscodes there
Clerk/Auditor Gabe Woytek:
It's not out of the question. It's definitely worth investigating.
Melodie McCandless:
They're under budget still if you add the two together. And to understand why
they're separate.
Clerk/Auditor Gabe Woytek:
at it would be appropriate from an illustrative standpoint to kind of combine
them yeah but to
Clerk/Auditor Gabe Woytek:
I guess to sum up, as I scroll through the document
Clerk/Auditor Gabe Woytek:
mike um you know with the exception of a couple departments which I think that
there are real
Clerk/Auditor Gabe Woytek:
contextual reasons why they appear to be over their 50 budget um it does look
like there aren't
Clerk/Auditor Gabe Woytek:
any real um you know obvious standard response understand yes but this is all
like you know i
Clerk/Auditor Gabe Woytek:
recognize that this is just fresh to you all um and I would absolutely welcome
and encourage
Clerk/Auditor Gabe Woytek:
um further discussion clarification um you know follow up on this because I
recognize that this
Clerk/Auditor Gabe Woytek:
you know would be hard to imagine being prepared to really um get into action
especially
Melodie McCandless:
I guess I have one more question sir the first uh attachment is the fund 23
budget amendment
Melodie McCandless:
draft and you went over the first page but then I had these additional ones
that had um the before
Melodie McCandless:
and the after but then if you look at the after compared to this budget
workshop 6.23...some of the numbers don't match.
Clerk/Auditor Gabe Woytek:
Yeah, I know. I had to make sure Stephen was
Clerk/Auditor Gabe Woytek:
able to get something into the packet on friday um and he did a great job
getting something in
Clerk/Auditor Gabe Woytek:
there and I've been working through the weekend to sort of verify...
Melodie McCandless:
So you'd say this one's the actual after. So we have obviously the board before
matches but the after the one we
Melodie McCandless:
want to go by is this the third attachment? the workshop 6.23?
Clerk/Auditor Gabe Woytek:
Yes, thank you for offering that clarification. I think it would be appropriate
even to update that and
Clerk/Auditor Gabe Woytek:
remove that that other that other budget from the from the record here so just
to make sure that we know that one is more accurate and up to date.
Mary McGann:
which ones are more up to date?
Clerk/Auditor Gabe Woytek:
The budget workshop 6.23, the one included in that document.
Bill Winfield:
Then, Gabe, I've got a question on the Airport salaries and benefits. I know
we've been without a position out there
Bill Winfield:
the director for a couple of months but yet it looks like we're over budget on
salaries and
Bill Winfield:
benefits more on the salary side. We were using the 50 mark... Well, I guess we
are using exactly we are
Bill Winfield:
at 50 so it just would seem that we would be under budget on those numbers.
Clerk/Auditor Gabe Woytek:
So i'm looking at 10 45 62, is that what you're looking at? We would have
expected to be at 257 238
Clerk/Auditor Gabe Woytek:
um by this time of the year with with full staffing um and we're showing 225 so
we're under
Clerk/Auditor Gabe Woytek:
32 000 or so there
Bill Winfield:
Okay i'm sorry. I see what it is there. I wasn't taking into account that first
column, my apologies.
Clerk/Auditor Gabe Woytek:
Let's see ... I'm trying to recall...
Clerk/Auditor Gabe Woytek:
so I I suppose uh you know this is a this is going to be further refined there
are some
Clerk/Auditor Gabe Woytek:
requests for clarification here that i'll be happy to respond to promptly
Clerk/Auditor Gabe Woytek:
um and you know update information that would be included in uh next commission
next week's
Clerk/Auditor Gabe Woytek:
meeting are we sure that there's going to be a meeting uh next week so yes okay
um and I would
Clerk/Auditor Gabe Woytek:
say uh the really only question mark you know currently there isn't any there
hasn't been any
Clerk/Auditor Gabe Woytek:
comment offered on on the way there hasn't been any comment offered on the
funding out of the
Clerk/Auditor Gabe Woytek:
general fund of the grant county active trails of transportation and so i've
transferred the
Clerk/Auditor Gabe Woytek:
full amount that was budgeted of TRT rather as a transfer from the general fund
and
Clerk/Auditor Gabe Woytek:
so I would welcome any....In the absence of other comments, we'll move forward
Clerk/Auditor Gabe Woytek:
with that entered in the budget.
Brian Martinez:
You're saying are we going to fun active trails and transportation out of the
general fund?
Clerk/Auditor Gabe Woytek:
Correct, that's what I would....
Brian Martinez:
so property taxes, property taxes is where are we funding this? I'm just asking
what your...I'm just trying to clarify real quick, I don't know if everybody
here was clear.
Clerk/Auditor Gabe Woytek:
I haven't been given...
Financial Officer Stephen Vowles:
Well let me just also repeat it a different way. In the approved budget, we
provided 526 000 of
Unknown:
funding to the GCATT. We're going to reimburse that because that was TRT funds
but that funding
Financial Officer Stephen Vowles:
in our assumption still exists but it needs to come from the general fund now
unless other action is taken.
Brian Martinez:
What is the balance of the general fund after the reimbursements?
Financial Officer Stephen Vowles:
well we've spent about five hundred one hundred and twenty six thousand year to
date
Brian Martinez:
No, the overall general fund, where are we sitting at after these
reimbursements have been made.
Bill Winfield:
I don't even know if you can answer that
Bill Winfield:
accurately because we discussed earlier the numbers for 23 and 24 are not
accurate here
Jacques Hadler:
You can get a pretty good approximation, I think.
Brian Martinez:
At least for me, that would be helpful— to know where we're sitting at and then
Brian Martinez:
to start going through and looking where we want to make our cuts at right
Trish Hedin:
I agree with you, to get that stuff cleaned up and then maybe do we develop and
do we do that today: the kind of the
Unknown:
hard questions. Where do we want to...Where do we need to look at...
Trish Hedin:
then the next time we come kind of prepared with um defense or...
Trish Hedin:
offense defense
Brian Martinez:
What was the total, what is the total that you have then for the reimbursement?
Clerk/Auditor Gabe Woytek:
on 47 617 741 but you know that was like we were adding the two numbers in
together well I mean
Brian Martinez:
maybe we can do this real quick, Just take full
Brian Martinez:
right now let's go through the budget and let's go to fund 47.
Brian Martinez:
Let's look at one nine 33 10
Brian Martinez:
33 10-000-0
Unknown:
It's page 26 on the pdf, or page 26 on the documents. This page is fund 47.
Brian Martinez:
all right but 47 yeah 47 33 10 and that shows all of the contributions right
there yeah
Financial Officer Stephen Vowles:
All right it's that one right there. 566 rather than... okay let's go over
23...
Brian Martinez:
we can start at 23...so we have actuals of 566 376 257 23 and I have ...well, I
think we should just make a decision
Brian Martinez:
now do we want to try to figure out the reimbursement later or do we want to
just add it
Brian Martinez:
in right here that was the original question which way so if you're looking at
it let's look at
Unknown:
23 right here you have 482 847, that was budgeted. Then you had 250 741 that
was actually spent,
Brian Martinez:
that was your actuals but that reserve right there went into the GCATT reserve
fund, that correct?
Clerk/Auditor Gabe Woytek:
What reserve? What — the difference between 250 and 400?
Brian Martinez:
between the 250 and the 482? I'm on page 26 line 47 33 10-000-06
Melodie McCandless:
five if you're in your packet
Mary McGann:
And you're talking about which number?
Brian Martinez:
so you have 482 847 and then you have an actual of 250 741
Melodie McCandless:
so he's asking what happened to the difference between those two only 250 was
transferred
Financial Officer Stephen Vowles:
yeah there's no net there
Clerk/Auditor Gabe Woytek:
Yeah, it's important to note that 566 was what the budget was amended to.
What's not displayed here is what
Clerk/Auditor Gabe Woytek:
was actually spent in 2024 I ended up amending or the budget stayed at 566
Clerk/Auditor Gabe Woytek:
in TRT to fund 47 but that doesn't reflect what the actual ended up being in
2024 that's just the budgeted amount.
Brian Martinez:
Okay so that's not what actually was spent right there. But for 2024, 566 376
was spent right?
Clerk/Auditor Gabe Woytek:
I would have to follow up on that um I think you you brought to light uh
Clerk/Auditor Gabe Woytek:
that other line um that promotion line uh and I would I want to verify that.
Melodie McCandless:
We're just going to assume at the moment that we're going to do the whole 566
376, just for today's kind
Melodie McCandless:
of like spread line well for today for the moment we're going to assume that
we're going to um
Melodie McCandless:
transfer that entire 566 376 into our general fund um or out of our general
fund so
Melodie McCandless:
257 41 and 566 376 and then this year to date that one is 162 286 so that way
what we're
Melodie McCandless:
doing here today or would we do the whole time the whole budget?
Brian Martinez:
if I get 900 uh 979 403 coming out of it yeah i'm coming out of the general
fund grade there
Brian Martinez:
general fund back in to fund 29 979 403 and that's all in if we go with what's
on here
Brian Martinez:
yes that's that's that's it right there so that was that's what our transfer
is. So then what is our general fund balance at right now?
Melodie McCandless:
Well at the end of 2024 is that 10 million
Brian Martinez:
Around 10 million.
Brian Martinez:
so we're looking at sitting roughly around 9 million then after this transfer
of
Unknown:
general fund. Plus our unplanned expenses which I had
Brian Martinez:
at about 400 000 right and then plus if you wanted to put in the shortfall that
we're going
Brian Martinez:
to be having because of hb 456 right which is gonna it's gonna range a little
bit
Brian Martinez:
um but I had that at 877 is it does any of this sound about about right just to
give us kind of a
Brian Martinez:
some guardrails of where we're looking to kind of go I think that's that's what
i'm looking for
Brian Martinez:
it's just the guardrails of where we're really at like it just an overall kind
of picture so
Brian Martinez:
that we can make some of these hard decisions like trish was just talking about
that that
Clerk/Auditor Gabe Woytek:
That strikes me as a useful ballpark figure to be able to make decisions.
Brian Martinez:
So hold on like so we got nine million that's sitting, that's 10 million in the
general fund.
Brian Martinez:
— 10.6 in the general fund
Brian Martinez:
you have just about what did we say 950 000 is that what that number which just
was I think so
Brian Martinez:
yeah so you have 950 that's coming out of the reimbursement okay you have 877
that we're going
Unknown:
to be short on the TRT mitigation. Hold on one second because that includes the
526 right
Brian Martinez:
there that's right yeah right so yeah we don't want to double dip on that so
take at 877
Brian Martinez:
minus the minus the 526 so that's 351 yep so you're looking at another 350
there
Melodie McCandless:
and then what 400 000 for overspending.
Melodie McCandless:
so we're down 8.9 million approximately
Jacques Hadler:
That doesn't take into account what looks like an underspend on the budget so
far this year
Melodie McCandless:
If we have a negative six percent growth with then we're
Melodie McCandless:
to be even yeah that makes sense so we would have a leftover in our general
fund 8.9 million
Melodie McCandless:
and then if we go over to our capital we would be we have spent 700 000.9 and
if we
Melodie McCandless:
so we're still over six million dollars in our capital so combined we're
sitting at about 15
Jacques Hadler:
What was it when you started on the commission, Mary?
Mary McGann:
Very very low. We didn't have a fund to draw on. It took a lot of work and a
lot of hard choices.
Melodie McCandless:
I don't want to go back there.
Bill Winfield:
I mean you're on 6.1 shortfall, that you're showing
Bill Winfield:
is that taken into account TRT and what the TRT is down this year?
Financial Officer Stephen Vowles:
Yes this minus 6.1 is all sales and use taxes.
Financial Officer Stephen Vowles:
Some are varied. TRT is down, restaurant is up...
Financial Officer Stephen Vowles:
it varies TRT car rental are down sales and county options down but restaurant
is up but it averages 6.1%.
Bill Winfield:
I think it's clear that we need to tighten our belts here somewhat
Bill Winfield:
for the rest of this year and moving forward I know i've already had some
discussions with
Bill Winfield:
sheriff who's back here watching us diligently work through this and
Financial Officer Stephen Vowles:
Just on that note we are starting the budget cycle right now and part of the
budget advisory
Unknown:
board I think one of the first things we'd want to do is provide guidance. What
should we set 2026
Unknown:
budget at? It could be proposed: 95 of what we had last year right but we would
decide
Financial Officer Stephen Vowles:
that at that start looking towards working with department heads on estimating
next year's budget
Bill Winfield:
Well we have to work with department heads on the rest of this year's budget.
Bill Winfield:
We're at the point here where we've got to consider essential services
Bill Winfield:
and non-essential services moving forward.
Melodie McCandless:
i'm not...I don't know if we can invite people to talk , but I know that
Maddie, that group, has been a huge topic and I know she's been working on some
Melodie McCandless:
things like when we talked to some ideas of of her budget so I don't know if
when that would
Melodie McCandless:
be appropriate to listen to those things or share um in our decision making but
we already saw our
Bill Winfield:
We already saw a whole presentation, what is there something new that we're
unaware of that didn't make it into the presentation?
Trish Hedin:
Or again is it best to kind of compile a list of items that we want to start
addressing?
Trish Hedin:
and then maybe at that time...
Melodie McCandless:
well if we want to try to put this on our july 1st agenda as a budget approval
we have a really short time frame to get these conversations done
Brian Martinez:
and we could start with this TRT right here just because it's kind of all
Unknown:
already been laid out in this document. We got we got a um three hundred and
fifty
Brian Martinez:
thousand dollars short right there, minus GCATT and so we're gonna have to make
some
Brian Martinez:
decisions on do we want to put law enforcement solid waste search and rescue
which are our
Brian Martinez:
which are our essential services right there out of the out of the general
fund.
Brian Martinez:
I mean I think that that's that's the way my brain works like let's start at
the top
Brian Martinez:
and start moving down. I don't know if we want to straw poll that or if we want
to
Trish Hedin:
I think are we just are we just coming up with the list that we're going to
compile i
Brian Martinez:
I mean they're right here. That's the essential
Brian Martinez:
services that we have on data TRT is law enforcement solid waste search and
rescue
Brian Martinez:
we just yeah we just came up that it's going to be three hundred and fifty
thousand dollars short
Brian Martinez:
on what we had budgeted and to what we're projecting to have at the end of the
year
Brian Martinez:
and i've done I say we just start tackling them right off the bat let's let's
go down through
Mary McGann:
also you're talking about changing budget on those three essentials?
Brian Martinez:
We have one of two choices we can either change the budget and we can fund that
out of general fund
Brian Martinez:
or we can or we can use that budget those are only two choices that I see
Mary McGann:
At this point I would say you know tell them where we're
Mary McGann:
at but I would I would I know most of the departments already done their budget
they're
Mary McGann:
scheduled and working and trying to keep things in line. I would say take it
out of general fund right now.
Brian Martinez:
I'm all for funding essential services out of general fund itself but I don't
know if we
Brian Martinez:
want to do a boat or if we want to do a straw poll or
Jacques Hadler:
I'd be i'd be up for funding it out of the general fund for the remainder of
this year and then looking at it more holistically for next year
Mary McGann:
We don't want ... that's going to really mess up a lot of people if we start
taking money away..
Jacques Hadler:
We're already halfway through.
Jacques Hadler:
set expectations the rest of the year but anyways i'd be happy to do a straw
poll too that's just kind of where i'm at.
Mary McGann:
I'm ready to take it out of general fund.
Bill Winfield:
We need to put an actual agenda item on the next meeting and vote on this so
we're straw polling right now and we are making up
Bill Winfield:
agenda items for the July one meeting.
County Attorney Stephen Stocks:
I was going to note, if you're going to invite anybody to speak give them as
much time as you can. I think that if you open it up for one anybody
County Attorney Stephen Stocks:
else's budget that's going to get touched will also want to be heard obviously
folks are here
County Attorney Stephen Stocks:
today so I just make sure that whatever your expectations are for that meeting
be it having
County Attorney Stephen Stocks:
people present or whatever it's going to be to have it clearly laid out I would
probably recommend
County Attorney Stephen Stocks:
if it's going to be another workshop style i'd recommend an alloted two hours
for it, an hour is not going to be enough.
Jacques Hadler:
That'd be... then we have to do a public hearing amendment right
County Attorney Stephen Stocks:
You can ... then you you can vote on... right now if you're
County Attorney Stephen Stocks:
going to do a workshop at the same day that you're going to do a vote our
policy does suggest that
County Attorney Stephen Stocks:
it's not encouraged to do a workshop the same day you vote on it so you'd have
to vote on that as well on suspending policy.
Bill Winfield:
We wouldn't want to suspend policy, I mean if there's public input it
Bill Winfield:
would be better to then vote at the next meeting which is what july 15th right
Mary McGann:
we're looking at now next the first having another another workshop and a
public hearing
Mary McGann:
And then on the 15th the vote, okay
Brian Martinez:
does that allow still allow that transfer to happen, prior to that? That
transfer will
Brian Martinez:
have happened prior for 2024 financials
Brian Martinez:
we got two things going on right yeah 2024 and what's happened there and what
we're talking
Brian Martinez:
now is 2025 correct so those transfers will have been completed before we have
financials
Clerk/Auditor Gabe Woytek:
We'll be to the bottom of what the transfers are
Clerk/Auditor Gabe Woytek:
here and today or tomorrow
Brian Martinez:
I just want to make sure that when john happily goes and does our audit that
that's that's going to be taken care of that's
Melodie McCandless:
right I will not be able to be here for the workshop before the next meeting.
Bill Winfield:
and you're talking about the transfer the motion was made in the last meeting
correct
Brian Martinez:
I just want to make sure that that's done.
Mary McGann:
I was thinking I would... july is ...well it's always been like it's july is so
hard
Mary McGann:
because people have been like planned a year ago to do something up yeah we'll
uh
Bill Winfield:
There's too much business here that we can't postpone
Mary McGann:
Oh I know, i'm just trying to think how ... so you can't be here for the
workshop, Jacques?
Jacques Hadler:
I mean i'm gonna be out of town so I would try to zoom in but i'm not actually
gonna be traveling also so it's probably difficult to get here
County Attorney Stephen Stocks:
something for a workshop before so for whatever you guys want I would maybe
decide on the
County Attorney Stephen Stocks:
structure of the of it now how long do you want the presentation and then cut
them off if they
County Attorney Stephen Stocks:
can't keep it to that time turn them off because it's gonna you guys are gonna
have everyone's
County Attorney Stephen Stocks:
going to want everyone that's going to present is going to want the same
treatment especially
County Attorney Stephen Stocks:
if their budget's up on on the docket so I don't know what that looks like is
it 10 minutes to 15
Brian Martinez:
I would say we can break it up break it up into we have our have it listed here
we have
Brian Martinez:
our essential services you have of course solid waste search and rescue and
then we could have a
Brian Martinez:
second second session right there which would looks like it would be the museum
rec ssd and then GCATT
Mary McGann:
Trish Hedin:
We're just trying to structure, I agree with Brian. I think that sounds good.
Brian Martinez:
I think we would do it have each one of those those people have a chance to
present.
Bill Winfield:
I don't think it can be more than enough...
Melodie McCandless:
an hour...
Trish Hedin:
my recommendation is 10 minutes with questions and answers I hate to say it but
do you know
Trish Hedin:
with questions sorry you know like something like a five minute presentation
and they're going to have to blow through it.
Brian Martinez:
Can we do this prior to the meeting, we want to try to do this
Brian Martinez:
we want to do this workshop prior to the meeting so that maybe we can have it
Trish Hedin:
I think that was the goal to do a two-hour workshop....
Bill Winfield:
Ithink what he's asking...before people leave town...
Bill Winfield:
no go ahead Jacques, I know you've had your hand up.
Jacques Hadler:
I leave at five o'clock tomorrow morning. so i'm going to be i'm going to be
gone and traveling so but it would be it's everything's
Jacques Hadler:
going to be a bit difficult for me I guess honestly it's just got better if
we're all
Jacques Hadler:
if i'm all in on the one day but it's still hard to say because we're we don't
have a
Jacques Hadler:
central schedule and then bill I was just gonna um ask that uh Maddie's had her
hand up for a while— if you wouldn't mind recognizing her.
Active Transportation and Trails Department director Madeline Logowitz:
I have a clarifying question. So for july 1st for
Active Transportation and Trails Department director Madeline Logowitz:
present are you looking for like a presentation about budget contingencies are
you looking for
Active Transportation and Trails Department director Madeline Logowitz:
budget information or can you provide a little guidance on like what...
Brian Martinez:
I think for this this right here we're looking for as it relates
Brian Martinez:
to TRT TRT to a to to aiI I think that's that's kind of what we're looking at
is for me it's how
Brian Martinez:
do we get this right here in line and then the second question I think that
we're going to have
Brian Martinez:
to answer right as as a body is how we're going to adjust to that either 1.1 or
that 1.5 cut or
Brian Martinez:
that six percent cut because if we're looking if we're looking at you know at
the at the generous
Brian Martinez:
side of of uh 250 000 that's going to be coming out of that at the point of
that 8 million that
Brian Martinez:
we have left or are we going to be looking at the six percent which comes out
to be 1.32 right and
Brian Martinez:
so I think we're going to have to make maybe a recommendation to administration
to make a you
Brian Martinez:
know just because we don't have performance reviews and we kind of just went
through we
Brian Martinez:
can't really see where there's anything in there I think we're just going to
have to make a flat
Brian Martinez:
you know recommendation we're going to have to pick a number and say we're
going to have to
Brian Martinez:
cut budgets you know straight down through at this percentage for the remainder
of the year
County Attorney Stephen Stocks:
An additional question if you're looking at these TRT and
County Attorney Stephen Stocks:
shifting from spending with TRT funds to general fund I don't know if the
commission's looking for
County Attorney Stephen Stocks:
a particular update or some items to being cut or some items being dropped and
what that conversation
County Attorney Stephen Stocks:
looks like I mean it's either your department head's going to present this is
our original
County Attorney Stephen Stocks:
budget and if we kept everything we're asking for everything or we make these
changes so I think
County Attorney Stephen Stocks:
I think it's important for the commission to be clear on what you guys want to
see and so
County Attorney Stephen Stocks:
maybe have a discussion about that now about is that what you want to see do
you want to see hey
County Attorney Stephen Stocks:
look because we can't use TRT we like we we do this this this if the answer was
hey we're just
County Attorney Stephen Stocks:
going to cover you guys this year and we don't want to mess up whatever you
guys planned that's
County Attorney Stephen Stocks:
a different discussion but otherwise five minutes they're going to be shooting
in the dark trying
County Attorney Stephen Stocks:
to give you five different options if they don't know where the trend is
because it's a different
County Attorney Stephen Stocks:
presentation for them if it's we're going to keep it this year next year we'll
talk in the fall
County Attorney Stephen Stocks:
or it's we expect some cuts so and I don't know what it is that you guys want
but otherwise
County Attorney Stephen Stocks:
without some guidance you know they're trying to plan for a bunch of
contingencies
Mary McGann:
Mark have we asked anyone ,uh have we sent out a question to the different
departments
Mary McGann:
and such is that if they have something that they can get by with that was
budgeted uh and we'll
Mary McGann:
move it to next year or just hold on to it we might find that there are you
know that there's
Mary McGann:
a lot of things that they already say and if they could do that and give us
right say I was planning
Mary McGann:
on a new computer and I could I could get by this year without it so that gives
you this much I could
Mary McGann:
get by with you know and so we can then we we have an idea of what we can try
Trish Hedin:
I think Mary that's where Brian was going it's like we need to come up with a
general percent right if we come up with a number then we can go to the
department head
Mary McGann:
i'm asking i'm asking I think we should just ask them if there's something they
can get by without for the rest of the year.
Brian Martinez:
I think both works actually
Brian Martinez:
so we come up with that percentage find out what that number is there's going
to be some departments
Brian Martinez:
that are going to be able to cut maybe a little bit more right some departments
that are like if
Brian Martinez:
you take this away that that's that's right it cuts out the whole department
yeah you know so
Bill Winfield:
We have sent out, I know Mark sent out the fact that we were looking at a
shortfall this year
Unknown:
already but we haven't asked for anything specifically. We have basically
decided to
Bill Winfield:
look at every position when we lose somebody as to how necessary it is to fill
it because we don't
Bill Winfield:
want to be filling positions as people leave unless it's act you know it's
essential services at this point.
Mike McCurdy:
Going back to your wave analogy, wouldn't wouldn't five percent be an easy
Mike McCurdy:
percentage to at least throw some math on them? I mean five percent down— every
department look at
County Attorney Stephen Stocks:
Is that— as a department head — that right now cut five percent
County Attorney Stephen Stocks:
between now and the end of the year or is that next year for the budget no just
out of ease right now
County Attorney Stephen Stocks:
I mean and one thing i'd also mention perhaps is the remember we run needing a
a surplus at the end
County Attorney Stephen Stocks:
of the year we run under budget so just because departments are willing to give
up and cut
County Attorney Stephen Stocks:
we shouldn't necessarily seek to spend that amount of money as well I know you
guys probably
County Attorney Stephen Stocks:
know that if if a department is cutting things that might free up money but
we're also reliant
County Attorney Stephen Stocks:
on those underspends already because of how we've done the budget and so over
budgeted we've over
County Attorney Stephen Stocks:
budgeted and so even if we cut those items it doesn't necessarily translate
into money that.. a net positive.
Mike McCurdy:
I understand but being a department head - is 5% ?
County Attorney Stephen Stocks:
head is five percent it's it's really hard it's it's hard because now all of a
sudden five percent
County Attorney Stephen Stocks:
I can't cut five percent off salaries and benefits so I can't touch that line I
don't
County Attorney Stephen Stocks:
believe that's I think 80 something percent of my budget so if you ask me not
to take five percent
County Attorney Stephen Stocks:
off the copy or the purchase I can't do that either some departments it's
really unrealistic
County Attorney Stephen Stocks:
to believe that I can cut five percent off halfway through the year I can order
less pens and paper
County Attorney Stephen Stocks:
and ink and stuff like that but my biggest line I don't like maybe I can have
no overtime maybe
County Attorney Stephen Stocks:
that's what that tells me hey look don't don't give out overtime but for my
department and
County Attorney Stephen Stocks:
probably the recorder's office the clerk's office assessor's office the offices
that are all based
County Attorney Stephen Stocks:
on pretty much salaries and benefits your biggest item you're not going to see
much change from us
County Attorney Stephen Stocks:
because we can't yeah so your departments you're looking at looking at that
maybe have bigger
County Attorney Stephen Stocks:
expenditures like OSTA that's purchasing items and panels and whatever they
probably have an easier
County Attorney Stephen Stocks:
doing those cuts but for some it's not really realistic to think that I can
just take
County Attorney Stephen Stocks:
five percent off my line i'm even through the end of the year.
Brian Martinez:
But you know but the hard part is is we're looking at it it's just right here
but we also have to understand that this is a structural
Brian Martinez:
deficit right until our top line starts growing and I have to these cuts are
going to have to be
Brian Martinez:
coming in for this year and next year that's a part of next year's budget yeah
but I mean it's
Brian Martinez:
still it's someone's job doesn't end between now and then shock there's also
something that just
Jacques Hadler:
occurred to me too is that a lot there's there's a lot of grants that depended
on matches and the
Jacques Hadler:
grants is money that's coming into the county and so that that match that grant
is actually
Jacques Hadler:
worth more money does that make sense sure so looking at that holistically also
I think is
County Attorney Stephen Stocks:
And you have contract obligations
Mike McCurdy:
Going back to previous here, as a as a department head I would
Mike McCurdy:
still like to know like it's hard to cut halfway through the year on uh
salaries etc I I can cut
Mike McCurdy:
overtime even if you can't cut as a department head I would still like to know
this is why
Mike McCurdy:
this is the look at the lookout and then some I expect osta or uh someone who
can cut a cost
Mike McCurdy:
expenditures uh to be like hey we could cut that cost uh versus hey I can't cut
you know this staff person.
Trish Hedin:
So again I think we'll make that decision at the next meeting we make that
about that or
Trish Hedin:
excuse me an agenda item to decide on the percent I don't think we need to
decide that now or start
Trish Hedin:
and I think we really need to think about we have a half an hour to start just
lining up the agenda
Trish Hedin:
items the decisions that need to be made at that budget workshop well i'm
figuring out the time
Melodie McCandless:
Well I'm figuring out when we're going to have that because I can't be here the
two hours before the meeting on the first
Melodie McCandless:
job said he's traveling and so and i'll be traveling I think there's a
different traveling
Melodie McCandless:
time that he could that he could say oh I I could come at this point in time
you know i
Melodie McCandless:
will be driving because I already switched I had a training from my company
that was that morning
Melodie McCandless:
and I already switched this have to be about 8 a.m but i'm not going to be able
to I would
Jacques Hadler:
my travel plans until July or they're pretty nebulous unfortunately I'd have to
get back to folks, I'd have to get back to folks...
Jacques Hadler:
have to get back to folks I can try to pin a time down but I have to consult
with money
County Attorney Stephen Stocks:
it'll be recorded so if you submitted questions that you really wanted to
identify
County Attorney Stephen Stocks:
then I think you can address the majority because we're not going
County Attorney Stephen Stocks:
to suspend policy and we're not going to vote on it the same day we're not
going to action on it
County Attorney Stephen Stocks:
so missing the workshop isn't isn't too terrible especially if you can submit
some questions
Melodie McCandless:
I mean I can hop on zoom as I drive
Melodie McCandless:
Not watching it but listening.
County Attorney Stephen Stocks:
So two hours prior to the next commission meeting?
Trish Hedin:
Talking about, like you said, essential services those line items
Trish Hedin:
and then the rec film and convention those line items um percentage that we
want to the percentage
Trish Hedin:
um do we want to talk about um the capital projects do we want to talk about
the pickleball
Trish Hedin:
slash do we want to talk about that? I think it's important to talk about that
Brian Martinez:
On what Mary had said as well so
Brian Martinez:
we do get that that little list prior to that mark the departments of what can
be cut right
Brian Martinez:
that might also provide flexibility on the other side right because I don't
think that I mean i'll
Brian Martinez:
just tell you honestly I don't think that even if we said okay we want to see
five percent cut out
Brian Martinez:
I don't think that we're going to see that five percent cut out at the end of
the year
Brian Martinez:
right I think that that's going to be a goal that we're going to work towards
but I don't see us
Brian Martinez:
making that but if we do know at least a little bit of what what that
possibility looks like
Brian Martinez:
what the easy line is going to be you know it'll help us make some of those
other decisions that
Trish Hedin:
Bill you've already mentioned this but I think staffing and benefits you know
Trish Hedin:
obviously salary benefits is huge and if we do have positions that can be left
unfilled I think
Trish Hedin:
it's imperative to keep them unfilled
Melodie McCandless:
So we have some positions that are on the website posted right now would you go
through those and just take them off and not have that?
Trish Hedin:
I don't know, I'm not the boss.
Melodie McCandless:
I think some are and some aren't
Trish Hedin:
That decision as a commission during the next meeting we go through but I I I
would think that
Trish Hedin:
that's if they are not absolutely necessary I think we should pull them for now
for this year
Bill Winfield:
I think we put those on as part of the agenda on the next meeting.
Bill Winfield:
Let's determine what's essential and are open to it.
Mary McGann:
As soon as we have that list— what's missing you know positions that we haven't
filled
Mary McGann:
if that's what I have that list as soon as possible
Brian Martinez:
okay so then what I have then on for that next agenda will be uh essential
services non-essential services the percent that we're
Brian Martinez:
looking to cut over the entire county capital projects and then positions that
we want to fill and not fill.
Bill Winfield:
You've got all that, Mark?
Trish Hedin:
Then Stephen I know you already asked this question I guess I want to reiterate
Trish Hedin:
that it's been answered like what are we asking if people are going to come and
present slash
Trish Hedin:
answer questions what are we asking them to do?
Bill Winfield:
I don't think we're asking anybody to come present personally. I mean if they
want to come and present something we'd probably
Bill Winfield:
give them time but I i'm not looking for any additional information I think
that the numbers
Bill Winfield:
that stephen and gabe are providing are making some decisions we have to make
here.
Melodie McCandless:
I think that's two options they could come and present and tell us why they
need all the money or they can come
Melodie McCandless:
and present and say hey i've got a plan so don't cut my stuff if I can make my
own cuts and this is my recommendation those would be the two ideas that I would
think of
Jacques Hadler:
I like that
Trish Hedin:
I went to the rec board the other night that you know they were able to outline
for me
Trish Hedin:
what exactly they need that funding for you know and so I think that somebody
from those
Trish Hedin:
those entities would probably want the ability to at least answer any questions
Jacques Hadler:
I think there's nuances to things too like I like
Jacques Hadler:
for example the grant funding I think that you know that's that's more
important money because
Jacques Hadler:
eventually it's worth double triple 10 times price of admission and so figuring
out where we
Jacques Hadler:
where strategically where we spend some of that money to maximize our return is
important
Bill Winfield:
as in maximize our.. keep keep those the increase of revenue
Jacques Hadler:
Grants are revenue right, it brings money in I mean we spend we spend the money
so a match to a grant a
Jacques Hadler:
lot of times it's a small percentage sometimes it's up to 50 that's money that
say just to throw a
Jacques Hadler:
number out there a hundred thousand dollars that that hundred thousand dollars
potentially turn
Jacques Hadler:
into two hundred thousand dollars or half a million dollars if again I know
you've said
County Attorney Stephen Stocks:
If you want people to... you know if they want to come and show them present I
think that's that's fine but we've got to allocate time for it
Bill Winfield:
I think we decided 10 minutes max attention how many which
County Attorney Stephen Stocks:
Which departments are you inviting
Melodie McCandless:
The departments are the law enforcement solid waste search and rescue museum
recreation special service district and gcat right because that was the one that
we're talking about mostly
County Attorney Stephen Stocks:
That's five unless you're unless you're
County Attorney Stephen Stocks:
uh law enforcement search and rescue up I think they should be together but
that's up to them
County Attorney Stephen Stocks:
five minutes to go through okay I would have 10 minutes total 10 minutes and
questions so they
County Attorney Stephen Stocks:
can figure out I would that's a minimum of 50 minutes and i'm going to guess
that they use
Mary McGann:
are those including those two right I would also include
Mary McGann:
what we really want to ask so just again if she wanted to ask they're going to
Mary McGann:
they're going to all if they're afraid they're going to get cut they're all
going to want to
Jacques Hadler:
probably be here it's well well some of those are pretty I mean the museum's
really easy it's just a
Jacques Hadler:
literally like a like 115 000 right would angie be different in the recreation
special well because
Trish Hedin:
she has that project I would just ask that maybe she just you know she might
want to be here just
Brian Martinez:
to answer questions if we because that was that was a question I had too is the
way that the
Brian Martinez:
trcca is set up so we fund osta at the trcca but then also when I looked at the
rec ssd
Brian Martinez:
we are also funding osta out of that same out of that same so as a pastor as a
pastor so is the
Brian Martinez:
grant that or is the money that we're giving rec ssd just funneling right back
into osta as well
Trish Hedin:
like is it a two-prong I think a lot of it is um yeah I know you have their
budget right there mike
Trish Hedin:
because I know they yes yes
Brian Martinez:
because you got you got 95 000 of that that goes to uh maintenance and
operation and 85 000
Brian Martinez:
that goes to projects and 5 000 that goes to all fields so that's the
Brian Martinez:
yeah that's the question because that's that's right now coming out of rec
filming convention
County Attorney Stephen Stocks:
do you also want anybody that's receiving funds like ems
County Attorney Stephen Stocks:
no so i've got six all day you probably want to slot 90 minutes for that
Bill Winfield:
no we're going to make it shorter than that steve we're not going to let him go
over the
Bill Winfield:
10 minutes with questions they're going to have five minutes to present five
minutes for questions
Trish Hedin:
and they may not want to present they may just want to be and then you guys
what are you doing
County Attorney Stephen Stocks:
with the rest of your hour if this is two hours with deliberating okay just
trying to put the same
County Attorney Stephen Stocks:
thing we're doing right now excellent all right you guys have topics we're not
so all of them
Bill Winfield:
now we have a clear possibly need some updated information and some answers
from gabe and steve
Brian Martinez:
for the next session yeah i'll go back to I think our goals we could set goals
well I think our
Brian Martinez:
balance out the uh the TRT right there to make sure that that's balanced out
and so that we'll
Brian Martinez:
know exactly what we're going to be pulling from general fund and what we're
going to meet and what
Brian Martinez:
we're going to have to cut yep I think that would be the goal for number one
and then the key would
Brian Martinez:
be to um come down with our final list of the capital projects and the other
goal is to after
Brian Martinez:
that's taken care of figure out what percentage cut that we want to make is
yeah I think that
Bill Winfield:
sounds good and then back to the transfers that you mentioned earlier I believe
seth mentioned
Bill Winfield:
that those can't happen until after the budget is amended I think even though
we'll be discussing
Brian Martinez:
those gate those I don't maybe maybe the 2025 can't happen but 2024 I think
that can happen
Financial Officer Stephen Vowles:
from that motion that was funny 2023 2024 once we validate those numbers that
are actual transfers
Financial Officer Stephen Vowles:
becomes an accounting okay for our 24 financial okay
Bill Winfield:
so we'll we'll want a good um accounting of what those numbers are at that next
meeting we can share that number but it's just an accounting
Bill Winfield:
entry right okay we also have 25s cannot take place until we've amended the
budget correct gabe
Bill Winfield:
correct and that's that's what I was yeah that's my five minutes i'm sorry yeah
so I want to make
Mary McGann:
so it's um melodie myself and jacques that will not be here in person with
budget workshop
Jacques Hadler:
all right i'll definitely not be here in person i'll be right up next to zoom
in yeah
Melodie McCandless:
Melodie did you have a request? Just update when we talk about capital projects
Melodie McCandless:
some updated future because we talked about like star hall I mean by then we
might have that bill
Melodie McCandless:
but um star hall and the pickleball court and if there are other items that are
capital projects
Melodie McCandless:
that we don't have because they don't necessarily get in the budget but they're
like planned for so
Melodie McCandless:
if we can have a list of those items that are upcoming future potential capital
yes I have a
Brian Martinez:
question on the pickleball courts so is it 600 000 for the pickleball courts I
got you a lot
Brian Martinez:
match is 600 000 660 but that's for everything how much are the pickleball
courts
Mike McCurdy:
pickles are four 440 000 is that a match is that a match total that's the total
that's that's the
Mike McCurdy:
total so the magic cost pickleball courts is 440 440 333 dollars the playground
is seven six
Mike McCurdy:
seven hundred sixty one thousand five hundred thirty four dollars and 76 cents
got it but did
Melodie McCandless:
it have to be kind of a package deal to get the grant it has to be the whole
deal
Mike McCurdy:
Can't peace out if you're expecting the grant yeah
Trish Hedin:
are we already are we obligated to that have we already signed that contract?
Mike McCurdy:
there's a vote or two not or we didn't accept the con there's there's likely
and I can pull
County Attorney Stephen Stocks:
the contract up there's likely language about allocation we always put in the
government
County Attorney Stephen Stocks:
contracts if funds aren't allocated where there's a way out but I will I will
put that on
County Attorney Stephen Stocks:
my list of things to do let me can I ask one i'm sorry to i'm just want to make
sure the
County Attorney Stephen Stocks:
presentations go really well when do you want all of these if these agencies
are planning on
County Attorney Stephen Stocks:
presenting when do you want their slideshow pdf whatever do and put in the
packet because i'm
County Attorney Stephen Stocks:
assuming we can have them come up and put their whatever laptop connect but if
they're three
County Attorney Stephen Stocks:
minutes to open that up in there i'd rather say loaded up in the doc if they
can do it
County Attorney Stephen Stocks:
if they can deliver it as a pdf then we can just open it up on our end and
scroll through it
County Attorney Stephen Stocks:
right so when do you want them if they're going to present them as much time as
possible I would
Brian Martinez:
say the friday if that would be okay with the chair yeah I spend the policy I
don't want to
Bill Winfield:
spend the rest of the agenda policy because we've done good if there's other
items that are going
Bill Winfield:
on the agenda let's stick to our regular deadline but for these presentations
on the
Bill Winfield:
budget workshops I just need to try to figure it out we want to put a time on
friday because
Bill Winfield:
staff's still going to need to get them uploaded so noon friday that gives dana
time to make this
County Attorney Stephen Stocks:
work and then that way it gives commissioners that are going to be absent the
ability to look
County Attorney Stephen Stocks:
at the presentation ask questions and their colleagues or they could email them
to mark
Mary McGann:
myself or how we're going to do that right that's good and then we won't be
voting on it that night
Bill Winfield:
we'll be voting on it on the 15th we'll be voting on the amended budget on the
15th right when does
Mike McCurdy:
the public hearing open that night then on that six that night no 6 p.m that
night after we did a
Bill Winfield:
budget hearing yes that'll be on that agenda item as well on that agenda I mean
Bill Winfield:
the public hearing is that clear everybody there is mud as you know let's say
the same thing you're
Bill Winfield:
gonna say the same thing all right do we have anything further hey steve we're
all good
Clerk/Auditor Gabe Woytek:
all right, we've got our work cut out for us thank you.
Speaker 14:
I will adjourn this meeting at 10 47 on the 23rd of june thank you everybody
and this
Mike McCurdy:
and the workshops the budget workshop I have those exact funds too
Mike McCurdy:
uh the amounts on move on but there's also just so everyone knows there's a
post
I will call us to order at this budget workshop.
Bill Winfield:
It is nine oh one on the 23rd of June.
Bill Winfield:
Commissioners present are Commissioner Hedin.
Bill Winfield:
Commissioner McCurdy, Commissioner McGann, Commissioner Martinez.
Bill Winfield:
Commissioner McCandless and myself Commissioner Winfield, Administrator Mark
Tyner present, and we've also got the Clerk Auditor Gabe Woytek and Stephen
Vowles with us as well.
Bill Winfield:
And so we will let you start this off, Gabe, and see where we want to go here.
Active Transportation and Trails Department director Madeline Logowitz:
Thank you, Chair.
Clerk/Auditor Gabe Woytek:
And so I'm just going to start with this document that offers a summary, and
this is in the agenda packet.
Clerk/Auditor Gabe Woytek:
Just starts with a summary of kind of the main aspects of the proposed
amendments.
Melodie McCandless:
Which one is it, Gabe?
Clerk/Auditor Gabe Woytek:
Budget workshop.
Clerk/Auditor Gabe Woytek:
Budget workshop.
Clerk/Auditor Gabe Woytek:
123 Budget Amendment Draft.
Clerk/Auditor Gabe Woytek:
Oh.
Clerk/Auditor Gabe Woytek:
And so there's some clarifications that are important to be made with regards
to this.
Clerk/Auditor Gabe Woytek:
Reimbursement to Fund 23 General Fund for TRT funds transferred from Fund 23 to
Fund 47.
Clerk/Auditor Gabe Woytek:
So the important thing to note there is that 2023 and 2024 are...
Clerk/Auditor Gabe Woytek:
That reimbursement transfer from Fund 10 to Fund 23, to reimburse Fund 23, is
going to happen via an adjusting entry that will be reflected in the financial
statements.
Clerk/Auditor Gabe Woytek:
And so sort of like that sort of cleanup, that sort of retroactive cleanup,
isn't something that would be handled in the current year budget.
Clerk/Auditor Gabe Woytek:
But thankfully, we're still in the process of reviewing and drafting the
financial statements for 2024.
Clerk/Auditor Gabe Woytek:
And so that transfer will reflect in those statements.
Clerk/Auditor Gabe Woytek:
And so really what we need to reflect in 2025 is the activity that's happened
to date.
Clerk/Auditor Gabe Woytek:
Which at this point, because the books are still open in 2025, the entirety of
funds to date that have gone to the active trails and transportation can be
easily amended to reflect that the expenses out of the General Fund and not out
of Fund 23.
Clerk/Auditor Gabe Woytek:
And so moving down here...
Brian Martinez:
Can I pause just on that?
Clerk/Auditor Gabe Woytek:
Please, yes.
Brian Martinez:
So just I had a question on those numbers right there.
Brian Martinez:
So it looks like when I look at Fund 47 on the budget right here, the
incoming...
Brian Martinez:
Sorry, it's going to take me just a second to find it.
Brian Martinez:
No problem.
Brian Martinez:
Right here.
Brian Martinez:
So I see the 566,376 right there for the 2020...
Brian Martinez:
That's 2024, 2025.
Brian Martinez:
I'm sorry, the 526,134.
Brian Martinez:
I see that coming in right there as you had it.
Brian Martinez:
The next though for 2024, I see it as a 566,376, not a 162.
Brian Martinez:
And then for 2023, I see it as 482,847.
Brian Martinez:
Where do you see that?
Brian Martinez:
On your budget.
Brian Martinez:
Or I'm sorry, I'm on the budget for Fund 47.
Brian Martinez:
Here, I can pass it.
Brian Martinez:
Well, that's...
Mary McGann:
47-3310-000-000, county TRT.
Financial Officer Stephen Vowles:
Let me just ask the question though.
Financial Officer Stephen Vowles:
The budget, we're trying to transfer the actual...
Financial Officer Stephen Vowles:
What we're representing this top line is the actual transfer of funds, TRT
funds into Fund 47.
Brian Martinez:
The bottom line is the budget.
Brian Martinez:
So the bottom line doesn't match what the budget says.
Clerk/Auditor Gabe Woytek:
Okay.
Financial Officer Stephen Vowles:
We're going to look at the number, but let's just agree one.
Financial Officer Stephen Vowles:
If we're going to be looking at the actual transfer, TRT funds to Fund 47, the
GCAT, regardless of what the budget was.
Brian Martinez:
Yes, yes.
Brian Martinez:
You know, I agree with that, but if we're going to do that, then we also need
to then account for the reserve that was left over, that went into the...
Brian Martinez:
I think either which way you look at it, either it's going to go all into GCAT
and it all comes back out, right?
Brian Martinez:
So whatever was transferred in gets transferred out, or you could look at it as
whatever was transferred in, right?
Brian Martinez:
And what was spent, then the remainder went into the reserve, and then we're
going to pull out of the reserve over.
Brian Martinez:
So I'm just wondering if that extra step is necessary.
Financial Officer Stephen Vowles:
Yes.
Financial Officer Stephen Vowles:
We've calculated the net of transfer.
Financial Officer Stephen Vowles:
And so I think what we're saying is take the actual transfer of TRT funds into
Fund 47, GCAT, net of spent funds that will then become a surplus, but that'd be
gross, regardless of what we budgeted for that year.
Financial Officer Stephen Vowles:
It's the actual transfer that's matter.
Brian Martinez:
Still in 2024, you have 367, and right here on your amended budget, you have
566.
Brian Martinez:
The 250, 741, that matches for 2023 for the actual.
Financial Officer Stephen Vowles:
So what fund are you looking at?
Financial Officer Stephen Vowles:
Because I have this, I have the same document up, right?
Brian Martinez:
All right, 73310-000-000, counted together.
Financial Officer Stephen Vowles:
Did you say 47?
Brian Martinez:
Yeah, 47.
Clerk/Auditor Gabe Woytek:
And I did make an update.
Clerk/Auditor Gabe Woytek:
That's in the packet.
Clerk/Auditor Gabe Woytek:
So.
Mary McGann:
Okay, it's 35-ish.
Active Transportation and Trails Department director Madeline Logowitz:
Okay, give me the other number.
Active Transportation and Trails Department director Madeline Logowitz:
You just want to make sure.
Mary McGann:
So 47-3310.
Clerk/Auditor Gabe Woytek:
Oh, no, don't open the one that's in the packet.
Clerk/Auditor Gabe Woytek:
Just want to make sure.
Active Transportation and Trails Department director Madeline Logowitz:
It's highlighted, right?
Active Transportation and Trails Department director Madeline Logowitz:
The rows are highlighted.
Active Transportation and Trails Department director Madeline Logowitz:
Page 35 is what they're saying?
Brian Martinez:
Yeah.
Clerk/Auditor Gabe Woytek:
This county PRT.
Clerk/Auditor Gabe Woytek:
Yeah, that shows an actual revenue of 566, 376.
Clerk/Auditor Gabe Woytek:
I see that.
Clerk/Auditor Gabe Woytek:
Okay.
Clerk/Auditor Gabe Woytek:
And that, and I see what you're saying.
Clerk/Auditor Gabe Woytek:
That doesn't match.
Clerk/Auditor Gabe Woytek:
That doesn't match 526.
Clerk/Auditor Gabe Woytek:
That doesn't match 367.
Clerk/Auditor Gabe Woytek:
Correct.
Clerk/Auditor Gabe Woytek:
Correct.
Clerk/Auditor Gabe Woytek:
I see that.
Clerk/Auditor Gabe Woytek:
Yeah, we'll just have to follow up and clarify, uh, that, uh, that discrepancy.
Clerk/Auditor Gabe Woytek:
I see that, that, that, uh, obviously deserves some explanation.
Brian Martinez:
And I'm wondering if it's, when I went to look at it, I had to look through it.
Brian Martinez:
I just had a couple of minutes cause I didn't notice they got voted this
morning, but it looks like there's, when we look at it in fund 16 for that year,
the 367 right there came into responsible recreation, but also that year there
was a, um, 199,376, which would make up that difference right there that came in
from the promotion.
Brian Martinez:
So you guys had split the responsible recreation.
Brian Martinez:
It looks like into two categories that year.
Brian Martinez:
So maybe it was just, maybe you were looking at the contribution rather than,
uh, the receivable.
Brian Martinez:
Exactly what 367 was as responsible recreation.
Brian Martinez:
Yeah.
Brian Martinez:
Yeah.
Brian Martinez:
Yeah.
Brian Martinez:
But so I think I was looking at it from 47 where it came in and it'd come in
from two different accounts.
Brian Martinez:
So I think it just needs to be switched back.
Brian Martinez:
Yeah.
Clerk/Auditor Gabe Woytek:
Um, yeah.
Clerk/Auditor Gabe Woytek:
And it could be, and again, there'll be follow-up and clarification here.
Clerk/Auditor Gabe Woytek:
It could be that that discrepancy is this 367, as Stephen just suggested, um,
was just a, the transfer line from 23 to 47.
Clerk/Auditor Gabe Woytek:
And it could be that there was a, there was a pull from the fund balance in
fund 47 to make up for that.
Brian Martinez:
I'm going to scroll up.
Brian Martinez:
You got your back from the scroll on 16th.
Brian Martinez:
It's all sitting there on 16, but we can look at it real quick.
Brian Martinez:
So I think that, like you said, getting this set up before we have our books is
the, is the, is the goal right now, right?
Brian Martinez:
You want to make sure that when our books are completed for 2024 that we're
compliant and ready to go.
Brian Martinez:
So if we have just a minute, I'm sorry to take up so much time.
Brian Martinez:
No, I don't.
Mary McGann:
You've got that 60.482-350.
Mary McGann:
On page 14 of this one, page 14.
Brian Martinez:
So 16.
Melodie McCandless:
So you can see that there's a $367,000 for responsible recreation that came out
in the 16-4111940.
Brian Martinez:
And there's also 16.4820-350-000 of 199,376.
Mary McGann:
Is that the difference those add together to it?
Brian Martinez:
I don't know.
Brian Martinez:
I'm just taking a guess at it.
Brian Martinez:
I didn't have time to add it all up, but the way that I looked at it, I said, I
just went in and looked at the fund 47, right?
Brian Martinez:
And I took fund 47 and said how much was coming in and that's how much it
transferred back.
Brian Martinez:
I don't know if that's what the other said or not, but that's what it seemed
like.
Clerk/Auditor Gabe Woytek:
We'll definitely look into it and apply as promptly as we can.
Clerk/Auditor Gabe Woytek:
And so I referenced that this year there's this to date 162,286 that has been
spent by the Grand County Active Trails and Transportation Program that will be
reflected in this amendment as coming out of the general fund.
Clerk/Auditor Gabe Woytek:
The total budget that currently reflects in the tentative proposed amendment
out of the general fund for Grand County Active Trails and Transportation is
$526,134.
Clerk/Auditor Gabe Woytek:
And that's merely because that was the number that was included in the original
approved budget and so it's just carried over, but it's in there not because
we're making an assumption about the will of the commission and the expenditure
of the general fund.
Clerk/Auditor Gabe Woytek:
I think it appears that there might be a discussion that should be had about
funding Grand County Active Trails and Transportation through this year and into
the future.
Active Transportation and Trails Department director Madeline Logowitz:
Clarifying point, TRT is only a portion of it.
Clerk/Auditor Gabe Woytek:
Thank you, thanks.
Clerk/Auditor Gabe Woytek:
Yeah, the trails director just gave a clarifying point that TRT is not the only
funding source of the trails program and I should more precisely state that this
should be a conversation about funding the portion of the trails department that
had been funded by TRT.
Clerk/Auditor Gabe Woytek:
One other element of the amendment is the increase of the paid advertising line
in fund 23 which TRT promotion increase of the line by $1.1 million.
Clerk/Auditor Gabe Woytek:
That's reflected in the overall cleanup that had been discussed earlier in this
year the fund 23 budget as has been discussed.
Clerk/Auditor Gabe Woytek:
And so we see in that cleanup responsible trail promotion amended to zero and
the advertising paid media increased by 1.1 million.
Clerk/Auditor Gabe Woytek:
So that amount and I have this document also.
Clerk/Auditor Gabe Woytek:
I should make sure that we're using the right this one.
Clerk/Auditor Gabe Woytek:
I want to yeah I'll start back with again on we'll move on to this next
document which is the budget workshop 623.
Clerk/Auditor Gabe Woytek:
So again this is a summary of the highlighted amendment lines that are to be
included in the or that are currently in the proposed.
Clerk/Auditor Gabe Woytek:
This is 623.
Clerk/Auditor Gabe Woytek:
Budget workshop 623.
Clerk/Auditor Gabe Woytek:
And so yeah I should clarify leading off that I should clarify leading off that
there wasn't any intention or you know the reduction that shortfall all being
placed on the reduction in the contributions of law enforcement has nothing to
do with you know it being you know law enforcement that should have contribution
reduced.
Clerk/Auditor Gabe Woytek:
I mean ultimately all of the contributions of mitigation dollars to the general
fund you know it's one or the other.
Clerk/Auditor Gabe Woytek:
It's all it's all kind of a general fund offset and convention has been to you
know make some of the smaller baseline allocations of TRT mitigation to the
general fund and whatever was left over of that revenue source would be placed
as that law enforcement contribution.
Clerk/Auditor Gabe Woytek:
So I want to make that very clear.
Clerk/Auditor Gabe Woytek:
This isn't in any way a judgment on my part to reduce the contribution to law
enforcement by the mitigation funds.
Clerk/Auditor Gabe Woytek:
But I'll just lead off with that.
Clerk/Auditor Gabe Woytek:
What questions did you have Brian?
Brian Martinez:
Yeah so just tell my name like I said I didn't have time to add all this up.
Brian Martinez:
Is this coming up to that 877-756 that you had originally posted that our
shortfall was going to do?
Brian Martinez:
I just want to make sure that what I'm working with and what you have is the
are the same numbers right here so that we don't get lost.
Brian Martinez:
So when we had this sheet right here that you put together and then you came in
and you said this will be at 877-756.
Brian Martinez:
Yeah and then it's just like when we take it this way I'm having a harder time
seeing it when I saw in the way that we had it presented earlier.
Brian Martinez:
I understood it a little bit better.
Brian Martinez:
I just want to make sure that the numbers are the same.
Clerk/Auditor Gabe Woytek:
Okay yeah I can reconcile why those representations might be different but what
214-612 represents is the calculation based on what we have projected for this
year with the statutory change taking effect on October 1st and the just the
just just on the mitigation just on TRT mitigation from what had been projected
to 434-2994 and in 2025 now I have projected at 412-838.
Brian Martinez:
But that makes that makes the assumption that we are going to take everything
down equally right there.
Brian Martinez:
What do you mean by that can you clarify?
Brian Martinez:
Well I mean so we're going to take down the law enforcement down 214,000 then
we're going to take down employee but are yeah I just don't understand how this
is this is all how you came up with this reduced to 215-612.
Bill Winfield:
It's my understanding Gabe that the 214-612 to cover the non-2a shortfall is
that due to the mitigation percentage change that comes into effect in HB-456.
Brian Martinez:
Right yeah but we
Brian Martinez:
also have a lot of other things in there we have solid waste inside there we
have search and rescue
Brian Martinez:
inside there we have the museum we have rec ssd and then we have the gcat
responsible rec inside
Melodie McCandless:
Well I think what he was saying instead of like taking a little bit out of all
of them
Melodie McCandless:
he's just taking the shortfall because either either way you go if we don't
Melodie McCandless:
cut from those departments we're taking out the general fund so that 214 isn't
necessarily
Melodie McCandless:
law enforcement's budget because it's going to come back through the general
fund it just has
Melodie McCandless:
to come out of a mitigation.
Brian Martinez:
Right but three weeks ago I got something that said it wasn't 214,000 that it
was 877,756 is the shortfall.
Brian Martinez:
I'm trying to figure out that's why I was asking this number right here match
up with this number right here that was just produced.
Clerk/Auditor Gabe Woytek:
I'll be happy to follow up in in subsequent budget workshops I had presented
the 214-612 that is the number that that I presented and how it shows up in that
worksheet I'm happy to follow up and give give clarification there.
Melodie McCandless:
Okay but are you saying that only we're only with the new law that's going to
affect on July 3rd that we're only going to be in a 214 or two yeah 214,612
shortfall versus the like he's saying the 877,000 that we've been looking at.
Clerk/Auditor Gabe Woytek:
Right and so it's important to note that that 526,134 when we're talking about
a shortfall that number Brian that you quoted includes that so what I'm talking
about here is mitigation right.
Brian Martinez:
So you're talking about the let's see here law enforcement solid waste search
and rescue all three of those put together or are you just talking about law
enforcement.
Clerk/Auditor Gabe Woytek:
I'm talking about TRT mitigation
Brian Martinez:
which would include solid waste and search and risk correct. doesn't all of our
three d's
Brian Martinez:
So the mitigation revenue with the projection you have for the mitigation
revenue then 5,092,994 92,000 is that where you're sitting at?
Active Transportation and Trails Department director Madeline Logowitz:
I'd have to follow up.
Clerk/Auditor Gabe Woytek:
Make some notes here yeah okay so currently one other amendment that is
highlighted is a unbalanced draw that covers increased expenses and decreases in
revenue and so there's a there is a a little bit of a breakdown in some of those
increased expenses and decreases in revenue in another document and packet on
this in this document on another page of this document.
Clerk/Auditor Gabe Woytek:
But what had been budgeted as a draw from the fund balance of 1.1 million in
the 2025 approved budget is proposed to be amended to 2.25 million in order to
achieve a balanced budget.
Jacques Hadler:
Do you see that what page now?
Clerk/Auditor Gabe Woytek:
The page that breaks into that let's see it would be the last page and so on
that and so that mainly is made up this reimbursement of TRT to fund 23 and 23
and 24 which we're going to follow up with making sure that we have the correct
number there.
Clerk/Auditor Gabe Woytek:
That's not going to reflect in this proposed amendment as I stated that's going
to that's going to reflect in the financial statements however that that
difference or that increase in the contribution from the fund balance is mainly
made up by what I have highlighted here as increased unplanned expenses out of
the general fund and then what's highlighted here as decreases in revenue.
Clerk/Auditor Gabe Woytek:
There's an increase in the professional services line in the personnel services
department that would be appropriate to amend.
Clerk/Auditor Gabe Woytek:
I have made reference to recruitment services that have been hired this year
for hiring of department heads and some other legal related HR expenses that
have been incurred that require such an amendment.
Bill Winfield:
Are you just rounding that number to $10,000
Bill Winfield:
or is that an actual?
Clerk/Auditor Gabe Woytek:
Right now it's at 48.
Clerk/Auditor Gabe Woytek:
The actuals are at like 48 and some change.
Clerk/Auditor Gabe Woytek:
Okay and so I did I did kind of round it to there.
Bill Winfield:
Yes I wanted to make sure.
Clerk/Auditor Gabe Woytek:
Good question.
Clerk/Auditor Gabe Woytek:
Economic development grants as part of the cleanup of fund 23
Clerk/Auditor Gabe Woytek:
that was shifted the $200,000 was shifted to general the general fund
Clerk/Auditor Gabe Woytek:
and that is offset by revenue as well and that that actually should be
Clerk/Auditor Gabe Woytek:
that $200,000 as revenue is another amended line and that should be included in
this list
Clerk/Auditor Gabe Woytek:
to demonstrate that that's that's not a it's not currently a
Clerk/Auditor Gabe Woytek:
an expense without a without a the an associated revenue
Clerk/Auditor Gabe Woytek:
and that's why it's not included in that table at the end.
Clerk/Auditor Gabe Woytek:
There's the URS contribution so this is the employee benefits line in the
sheriff's department so there's that increase for the URS contribution.
Clerk/Auditor Gabe Woytek:
There's the funds that the TRT funds
Clerk/Auditor Gabe Woytek:
that are that have been pulled away from the trails department and now it's
just entered
Clerk/Auditor Gabe Woytek:
into the general fund expense of 526 134 special approval of $350,000 to Grand
County EMS.
Clerk/Auditor Gabe Woytek:
All of the the fund 23 amendments including a reduction of that of that
contribution to trails
Clerk/Auditor Gabe Woytek:
and increase to paid media and so the bottom line of that that that fund has
changed a little bit
Clerk/Auditor Gabe Woytek:
and in this document there's a detailed breakout of that amendment and let's
see
Clerk/Auditor Gabe Woytek:
in fund 47 we see there's that amendment of the reduction to zero of TRT going
to that department
Clerk/Auditor Gabe Woytek:
and an increase in that same amount from the general fund to make up for that
funding gap
Clerk/Auditor Gabe Woytek:
and then the reduction in TRT mitigation from a projected at the beginning of
the year $5,084,000
Clerk/Auditor Gabe Woytek:
$1,874,000 and this is where that 214 612 comes in because the current
projection of
Clerk/Auditor Gabe Woytek:
TRT mitigation has been reduced to $4,872,062 but once again that does that's
not the number
Brian Martinez:
those numbers don't match once I have $5,092,994 that's what the TRT mitigation
was
Brian Martinez:
right there prior so different are you accounting for the interest income as
well
Brian Martinez:
what's that yeah this is your document that accounts for transfer income right
here
Brian Martinez:
so that that number is off right there and then once again this just assumes
that this
Brian Martinez:
department is going to be law enforcement is taking the entire cut right there
Clerk/Auditor Gabe Woytek:
I just added it in there because I had to add it somewhere and you you you all
have every liberty to decide
Clerk/Auditor Gabe Woytek:
how to reallocate that and I tried to explain before that this had nothing to
do with ever like
Clerk/Auditor Gabe Woytek:
my suggestion to reduce the most advantage okay so this is a just a detailed
breakout of the
Clerk/Auditor Gabe Woytek:
fund 23 budget as as would be amended thank you just really quick on that on
that top
Trish Hedin:
where is I'm assuming these are kind of like overages for you know anyways just
modifications
Trish Hedin:
the CJC purchase should that be in that list or no is it absorbed someplace
else
Clerk/Auditor Gabe Woytek:
so with CJC purchase good question so the opening 2025 capital projects capital
buildings
Clerk/Auditor Gabe Woytek:
budget it has been convention to budgets what is available in fund balance and
just build that
Clerk/Auditor Gabe Woytek:
into the budget and so the purchase of the CJC facility was within budget by
virtue of of
Clerk/Auditor Gabe Woytek:
capital buildings you know having included in you know the the leeway to to
spend the fund balance
Clerk/Auditor Gabe Woytek:
knowing that those all of those all of those expenses go through an approval
process so
Clerk/Auditor Gabe Woytek:
it's not as though adding them into the budget would allow for a purchase like
that to be made
Clerk/Auditor Gabe Woytek:
without you know letting in approval and so basically it's already in the
budget so it doesn't require an amendment
Bill Winfield:
Gabe could we expand that so that it shows up
Bill Winfield:
better for those people watching online as well as me right here I've got the
document printed but
Active Transportation and Trails Department director Madeline Logowitz:
thanks yeah
Clerk/Auditor Gabe Woytek:
um and so with the increase in overall expenses even with the decrease in the
Clerk/Auditor Gabe Woytek:
contribution to responsible trail promotion however the 1.1 million increase in
this
Clerk/Auditor Gabe Woytek:
line for advertising paid media also required an increase from the contribution
from the
Clerk/Auditor Gabe Woytek:
fund surplus and fund 23 which is a fun fun surplus that is coming up against
statutory limits
Clerk/Auditor Gabe Woytek:
and requires there to be a spend out to make sure that none of those funds are
are forfeited
Clerk/Auditor Gabe Woytek:
and so this is a little a breakdown of capital projects and expenses that have
been executed
Clerk/Auditor Gabe Woytek:
through quarter 2 2025.
Clerk/Auditor Gabe Woytek:
There have been a number of HVAC replacements on county facilities 18,524
represents the amount
Clerk/Auditor Gabe Woytek:
that has been paid out of pocket not covered by insurance a number of of HVAC
HVAC replacements
Clerk/Auditor Gabe Woytek:
and that total in the six figures the a couple of projects at at the old
spanish trail arena
Clerk/Auditor Gabe Woytek:
cattle panels and lobby doors which both have a 50 match like the recreation
special service
Clerk/Auditor Gabe Woytek:
district and the number quoted here represents the grand county's portion of
that 50 match
Clerk/Auditor Gabe Woytek:
the CJC facility here so that's you know that that purchase or that transaction
has been made
Clerk/Auditor Gabe Woytek:
um and then there's some equipment regarding camera and security bolstered
security at the
Clerk/Auditor Gabe Woytek:
emergency operations center I have to apologize for all the acronyms included
in this document
Clerk/Auditor Gabe Woytek:
and so today the the expenses totaled 96,355
Clerk/Auditor Gabe Woytek:
the capital project general fund reserve balance sitting at 6.9 million
Indistinct:
you just received that I can't see that's all right there thank you yeah thank
you so much
Brian Martinez:
that's the capital reserve?
Clerk/Auditor Gabe Woytek:
yeah and uh I I do we have some transfers as we're tying up 2024 uh in
preparation for the financial statements um so it's important I tried to
Clerk/Auditor Gabe Woytek:
specify that this reserve balance quoted amounts is closed 2024 when we were
preparing the 2025
Clerk/Auditor Gabe Woytek:
budget um but I want to I want to sort of leap open the the possibility that
this you know I think
Clerk/Auditor Gabe Woytek:
that this a number is a good is a is a good idea but it might not be exact
based on adjustments
Clerk/Auditor Gabe Woytek:
that um are being made with the financial statements and and transfers and
entries uh
Clerk/Auditor Gabe Woytek:
that are some that are helping to correct and close the books for 2024
Brian Martinez:
So I have a couple of questions on that okay so would the CJC be on that right
there that should that should probably go under capital right
Bill Winfield:
It is on there.
Brian Martinez:
I just can't see it. What we got on there, OSTA...I came up with...I added up
all this right here I came up with 872 and I have panel panels
Brian Martinez:
I got those 75 CJC is on there HVAC is on there 48 Star Hall is on there Star
Hall on there
Bill Winfield:
I I think that you might be working off a different one because that 18 524
Brian the HVAC
Bill Winfield:
replacement on some previous documents I think he was showing the full cost and
the insurance
Brian Martinez:
or I have I have it close I have I have that HVAC is 8582 so it's okay it's
pretty close on there
Brian Martinez:
um I just uh do you see Star Hall on there just didn't we have to do a first uh
Star Hall
Bill Winfield:
That was on a previous document I remember seeing it but I don't see it.
Clerk/Auditor Gabe Woytek:
I'm reporting here projects that are on the books okay. There are other
budgeted capital projects and
Melodie McCandless:
We probably haven't paid for Star Hall yet because it just got done.
Melodie McCandless:
paid for it yet okay but the bottom one it says capital project general fund
reserve balance
Melodie McCandless:
the close of 20 that's just the capital not the general fund?
Bill Winfield:
I had a question you mentioned that there were some adjustments on that balance
which way do
Bill Winfield:
you see that balance going what are what are those adjustments
Clerk/Auditor Gabe Woytek:
I think it's likely that there there were some there were some debt payments in
our municipal building authority
Clerk/Auditor Gabe Woytek:
funds that had been that were unaccounted for um I'm anticipating that this
might go down
Clerk/Auditor Gabe Woytek:
in the rain I can't remember if it was just one that was it was an airport debt
payment made
Clerk/Auditor Gabe Woytek:
um this wouldn't go it would go down a little bit potentially but not more than
you know a number
Clerk/Auditor Gabe Woytek:
like a I don't know if it could be as much as two or three hundred thousand
dollars or less
Clerk/Auditor Gabe Woytek:
question I think it represents a rough a roughly you know a 90 90 percent or
plus accurate figure
Mike McCurdy:
Yes question--even a previous approval of posted improvements like the
Mike McCurdy:
with previous approval of the pickleball court and the uh playground uh it
wouldn't reflect until we paid
Mike McCurdy:
them right right does it reflect...is that 2024 balance right there, does it
reflect the previous approval
Clerk/Auditor Gabe Woytek:
no that's all that would only reflect money spent.
Clerk/Auditor Gabe Woytek:
So the approval of OSTA pickleball wouldn't wouldn't have drawn down ...
Clerk/Auditor Gabe Woytek:
I mean even if it were a line item, a budgeted line item, it still wouldn't hit
this
Clerk/Auditor Gabe Woytek:
reserve balance until it was actually an actual expense.
Melodie McCandless:
Do we know how much we can have in our general fund? What's the maximum amount?
Clerk/Auditor Gabe Woytek:
I think it's ... 50 percent of the overall operating expenses.
Clerk/Auditor Gabe Woytek:
I'm not mistaken. For just one year yeah
Brian Martinez:
Just to clarify real quick, our overall operating expenses are right around 30
million?
Clerk/Auditor Gabe Woytek:
General fund is more like 22 million. Is that taking out the 8 million of TRT
Bill Winfield:
That's not taking the TRT into account
Brian Martinez:
well I'm just trying to get a general...this is for later.
Clerk/Auditor Gabe Woytek:
I'm going to the next page of this document where it kind of answers this. Our
general funds, 110. The budgeted expenses for
Clerk/Auditor Gabe Woytek:
2025 is is 22,104 631 and so that that's the total amount of expenses so the
metric for determining
Mary McGann:
Fifty percent of what again?
Clerk/Auditor Gabe Woytek:
of 22 million. Then that that would reflect at the end ... that 50
Clerk/Auditor Gabe Woytek:
percent trigger would that would trigger at the end of this year after all this
year's expenses
Clerk/Auditor Gabe Woytek:
hit so we would have a chance to adjust at the end of this year at the end of
your amendment
Clerk/Auditor Gabe Woytek:
if we saw this general fund balance bumping up against 50 we could budget a
transfer in at the
Clerk/Auditor Gabe Woytek:
end of the year to capital projects to storm water and make sure that that that
that wasn't
Clerk/Auditor Gabe Woytek:
bumping against against the limit so we were at this document a couple minutes
ago and
Clerk/Auditor Gabe Woytek:
summary of unplanned general fund expenses on the books I suppose based on the
information
Clerk/Auditor Gabe Woytek:
I was giving before the 617 741 that's you know it's imprecise to it would
probably be a line
Clerk/Auditor Gabe Woytek:
above it wouldn't be we wouldn't call it 2025 unplanned because we're not
including that in
Clerk/Auditor Gabe Woytek:
the 2025 budget it'll be reflected in financial statements as having been
corrected and in a
Clerk/Auditor Gabe Woytek:
previous period but I did want to just include it in this tally to show that
that currently as
Clerk/Auditor Gabe Woytek:
as proposed that there is 1.5 million in that that's coming out of general fund
monies that
Clerk/Auditor Gabe Woytek:
hadn't been anticipating anticipated when we set the 2025 budget.
Brian Martinez:
And the "misc hr" that's added up the airport and the pnc recruiters?
Clerk/Auditor Gabe Woytek:
That's correct as well. That's over budget so there's that's there's also some
Clerk/Auditor Gabe Woytek:
illegal there's also some hr related legal expenses that are coded to that line
Brian Martinez:
Around another 10 grand in there? Then the Kem C Gardiner, should that be added
on there as well?
Melodie McCandless:
That hasn't been spent yet. And it would be out of TRT.
Brian Martinez:
I'm just trying to get a full picture of where we kind of lie at, you know?
Clerk/Auditor Gabe Woytek:
um and so just for the purposes of illustration here um there's this 22 million
104
Clerk/Auditor Gabe Woytek:
which is that's too much that was the original opening budget 22 million 104
631
Clerk/Auditor Gabe Woytek:
uh if we if we look at half of the budget year we're just basically splitting
that in half
Clerk/Auditor Gabe Woytek:
through the end of through the end of june that that would look like 11 million
50 52 if we spent
Clerk/Auditor Gabe Woytek:
our you know if ever if if a budget operated on a linear basis um and so what
we've spent
Clerk/Auditor Gabe Woytek:
out so far today is nine nine million seven hundred and twelve five hundred and
eighty seven
Clerk/Auditor Gabe Woytek:
thousand seven hundred twelve thousand five hundred eighty seven dollars sorry
uh compared to
Clerk/Auditor Gabe Woytek:
what the what 50 of the approved budget was with 11 million you know it's food
for thought I think
Clerk/Auditor Gabe Woytek:
that it's hard without a lot more context it's hard to take away i'm not saying
that you know
Clerk/Auditor Gabe Woytek:
we're soon you know i'm not suggesting that we're super in the clear because
we've
Clerk/Auditor Gabe Woytek:
underspent our budget by 1.3 million dollars uh you know I think that there are
always expenses
Clerk/Auditor Gabe Woytek:
that are incurred um in a non-linear fashion throughout the year uh but it is a
it is a data
Clerk/Auditor Gabe Woytek:
point and it is important I guess to illustrate that we are currently operating
um in a capacity
Clerk/Auditor Gabe Woytek:
that is responsibly um within and under our budget which is a good thing we've
had a lot of
Clerk/Auditor Gabe Woytek:
sort of stressful circumstances and talking points regarding the budget but
it's good to
Clerk/Auditor Gabe Woytek:
know that we're we're under in that respect and we have budgeted revenue and
then we have some
Clerk/Auditor Gabe Woytek:
impacts to uh revenue that have come to light since we set the revenue for 2025
Clerk/Auditor Gabe Woytek:
which includes a shortfall in sales and use tax revenues and the reduction in
the mitigation side
Clerk/Auditor Gabe Woytek:
of TRT and so more appropriately our projected revenue would come in at 21 21
million 635
Clerk/Auditor Gabe Woytek:
999 that's what we can actually expect based on the information that we have
Clerk/Auditor Gabe Woytek:
at an updating of projections the negative one where did the 1.5 come from and
so that was a
Clerk/Auditor Gabe Woytek:
an update of the after may revenues hit so that's that three-year moving
projection
Clerk/Auditor Gabe Woytek:
that's been used to create the the revenue projections um after the may
revenues hit that
Clerk/Auditor Gabe Woytek:
and stephen gave a presentation that quoted a negative point eight uh uh
projection uh through
Clerk/Auditor Gabe Woytek:
the end of the year and sort of in sort of terms of crafting you know what we
could expect using
Clerk/Auditor Gabe Woytek:
that same model moving forward so it's not a year over year it's just following
that that three-year moving trend.
Brian Martinez:
And for the year, we are six percent down?
Financial Officer Stephen Vowles:
Yes. We got revenue data last Friday or Thursday we went uh from a minus five
to a minus 6.1 budget variance
Financial Officer Stephen Vowles:
for this year so that's minus six percent just budget variance for this year
but the model
Financial Officer Stephen Vowles:
using the three-year moving totals would still represent a minus 1.5 percent
contraction
Financial Officer Stephen Vowles:
for the year so that range let me just clarify that range of you know minus 1.5
for the year
Financial Officer Stephen Vowles:
used at the three-year moving average the six percent number is just what where
we are at
Financial Officer Stephen Vowles:
at this point in time for this year where he said it was a 6.1 minus 6.1
percent
Jacques Hadler:
That's compared to last year?
Financial Officer Stephen Vowles:
The minus 6.1 is what we are under our budget it's a percent of what we
expected to receive so we're having so
Financial Officer Stephen Vowles:
this year today is an anomaly.
Mike McCurdy:
Why are we projecting sales tax revenue ... if we're actually six percent
Mike McCurdy:
short why are we showing or even representing the 1.5?
Financial Officer Stephen Vowles:
That's a great question I want to clarify this using just a metaphor. All right
you're standing
Financial Officer Stephen Vowles:
on a beach you're watching the waves roll in and you're trying to put your foot
right where the
Financial Officer Stephen Vowles:
waves are going to come in you've watched three waves and you put your foot
right where do you
Financial Officer Stephen Vowles:
expect that to be that is our three-year moving average you watch three waves
come through we got
Unknown:
three years of history and in Moab, I would say it's pretty predictable. So
that's the
Unknown:
three-year mark of 1.5 but the next wave comes up—it's short. All right, am I
going to base my
Financial Officer Stephen Vowles:
current assessment on just that one short wave or am I going to look at the
three prior waves?
Financial Officer Stephen Vowles:
so the three-year history is the 1.5 percent contraction although the current
wave,
Financial Officer Stephen Vowles:
or what we're seeing right now this is coming in short
Brian Martinez:
That's a big difference because you got 254,000 right there over— 1.5 and just
a six percent up 22 million that's 1.32 million
Brian Martinez:
so there's i'm just still saying that there's a big that's a big that's a big
gap right there
Financial Officer Stephen Vowles:
I would say so our projections and contraction for this year is somewhere
between 1.5
Financial Officer Stephen Vowles:
or 6 depending on how you want to look at this wave so I just described it
Bill Winfield:
For budgeting purposes and for departments moving forward, the 1.5 is
Bill Winfield:
not really accurate if we want to try and get our departments to
Unknown:
meet the shortfall that we're seeing this year the 1.5 is inaccurate. We've got
to utilize the
Bill Winfield:
6.1 number as we move forward and we can adjust that month to month if we want
to as we have it
Bill Winfield:
went from what 5 to 6.1 now minus 5 to minus 3.1 right so it went from a
negative 5 to now a negative
Bill Winfield:
6.1 so if it continues on that trend throughout the year and 1.5 doesn't mean
anything because
Bill Winfield:
that's history and it's in the past what we're dealing with is a shortfall this
year and that's
Bill Winfield:
currently in a negative 6.1
Financial Officer Stephen Vowles:
As we go into the budget cycle I would just suppose we, the team, decide what
that number is.
Bill Winfield:
I think we're in the budget cycle. We have to consider this for the remainder
of this year we can't wait.
Trish Hedin:
I know kind of discussions i've had with kevin walker a standard is
Trish Hedin:
to use a longer term average that you know it's it's you know we will all hope
that this trend
Trish Hedin:
turns around but but to be reactive to a few months um and I I feel like i've
been very conservative
Trish Hedin:
so i'm not trying to push an agenda one way or another but but I would think
within your field
Trish Hedin:
you understand that you know using it's a standard to use a longer term
average.
Financial Officer Stephen Vowles:
That's it. My three-year model, three years of 12 month moving averages, is a
standard.
Financial Officer Stephen Vowles:
and that's why i'll stick to it I mean that's just what the math tells and it's
an economic model
Financial Officer Stephen Vowles:
and you're right you don't want to just react to the first couple weeks but
that doesn't discount
Bill Winfield:
We're six months in, we're not in the couple first couple of weeks here, Steve.
Bill Winfield:
we're six months into the year so yeah and i'm glad to hear that kevin walker's
still in the
Bill Winfield:
middle of our budget here but the reality of it is we're in a negative six
percent for the year
Financial Officer Stephen Vowles:
I'm not arguing with anybody, i'm just arguing the models that i'm presenting.
Bill Winfield:
and I don't want to dumb this down and say that we want to use a three-year
average
Bill Winfield:
when we have to deal with the reality of this year and the economic shortfall
that this year
Bill Winfield:
this budget is going to come up with and we can all hope that it changes over
the next six months
Bill Winfield:
but we're not a few weeks in we're not even a few months in we're six months in
we're at the
Bill Winfield:
halfway point here and reality of it is we've got to be very conservative
moving forward
Jacques Hadler:
There's financial that came in on Thursday or Friday from April is that right?
Financial Officer Stephen Vowles:
yeah when you're so yeah I registered a weekend that uh didn't really help so
Melodie McCandless:
all right yeah yeah I would agree i'm looking at the paper that you're on right
now it shows
Melodie McCandless:
that the current projected revenue factoring shortfall is 21 million 635,909
but when I look
Melodie McCandless:
at the proposed 25 budget amendment that's the last um one if you go to the
bottom of
Melodie McCandless:
10 fund 10 revenue yep you have as 23,239,103 so those numbers so the
Melodie McCandless:
budgeted that we had is matches this 22,104,631 but that other that's in yellow
and I was adding
Melodie McCandless:
up and subtracting all those different numbers to see where that maybe came
from.
Clerk/Auditor Gabe Woytek:
So in the proposed amendment, I increased that contribution from the general
fund balance to increase
Clerk/Auditor Gabe Woytek:
that revenue up to the 23 um and I didn't I didn't transfer it over to this uh
document okay so that
Melodie McCandless:
Ok, so that will that will fix to this number, the 21? That should all add up?
Clerk/Auditor Gabe Woytek:
sorry about that and to follow up on the idea the the revenue projections um I
think at this point
Clerk/Auditor Gabe Woytek:
the the only appropriate course forward is to at the very least present uh you
know this three
Clerk/Auditor Gabe Woytek:
year rolling average metric and also present the you know the actual hard where
we're at versus
Clerk/Auditor Gabe Woytek:
projection um and you know we'll we'll present both numbers and allow the
commission to decide
Unknown:
So that's the last page of this. Let's see, I'm just going to run through some
Clerk/Auditor Gabe Woytek:
other items that were included in the packet uh this is this was requested
Clerk/Auditor Gabe Woytek:
by the uh by Administrator Tyner and it's looking at general fund departments
Clerk/Auditor Gabe Woytek:
um what the 2025 budget is um the year 2025 year-to-date budget which in the in
Clerk/Auditor Gabe Woytek:
in the footnote here states that that's just half that's that represents half
of what the
Clerk/Auditor Gabe Woytek:
approved budget is um and then what we have for year-to-date expenses um and
just showing where
Clerk/Auditor Gabe Woytek:
where departments are at in regards to you know if the if the budget had a had
a linear progression
Clerk/Auditor Gabe Woytek:
throughout the year are they on our departments under or over budget um I
didn't have a chance
Clerk/Auditor Gabe Woytek:
to comb through this um I think largely um you know the the trends have been
conservative um
Clerk/Auditor Gabe Woytek:
and so that was information that was requested um if there's a more detailed
analysis that's
Clerk/Auditor Gabe Woytek:
being reflected than this um i'm happy to field that type of requests. This is
me responding to that request to the best of my ability.
Mike McCurdy:
Looking over this, did you see any outliers over 50% give or take?
Clerk/Auditor Gabe Woytek:
I didn't ... we have this... there's something like that this non-department
Clerk/Auditor Gabe Woytek:
budget and that's different because we have this uh the administration of this
uh economic
Clerk/Auditor Gabe Woytek:
development grant and so that's kind of and that's not you know that's not
really a department that
Clerk/Auditor Gabe Woytek:
tends to be a graph like anyhow well let's blow up any there we go you know uh
let's see uh it looks
Clerk/Auditor Gabe Woytek:
like uh the sheriff's office there's that urs increase um over the approved
budget and so it
Clerk/Auditor Gabe Woytek:
looks like that office is you know that the degree to which they have a they
have front loaded some
Clerk/Auditor Gabe Woytek:
inventory expenses and things of that nature so that's something that I want to
take into account
Clerk/Auditor Gabe Woytek:
I don't want to say uh the sheriff's department they're already out spending
it's it just could
Clerk/Auditor Gabe Woytek:
be that there's different patterns of every department's every department
operates and
Clerk/Auditor Gabe Woytek:
the it could be that the sheriff's office uh front loads their year with
approved budget
Clerk/Auditor Gabe Woytek:
budgeted purchases um and also there's like a search and rescue there's some
other things to
Clerk/Auditor Gabe Woytek:
factor in like this 42 000 year to date expense on the line that was approved
for seven and that
Clerk/Auditor Gabe Woytek:
that's a grant funded expense so that's another thing to be taken into account
so I I wouldn't
Clerk/Auditor Gabe Woytek:
at all conclude that this this but this current this particular department
budget um it could be
Clerk/Auditor Gabe Woytek:
appropriately appropriately appropriately stated that it's over um 50 of the
way there it's just
Clerk/Auditor Gabe Woytek:
there are some there's some other context there that explains why it's past its
50 threshold
Melodie McCandless:
And do you think that the senior citizens, which is 4311, they're below budget
but if you go down
Melodie McCandless:
a little bit further, it's community center. Are those the same thing? Then
they're over budget.
Melodie McCandless:
Should those be combined?
Clerk/Auditor Gabe Woytek:
It's done that way because the senior citizens... that's the sort of the
portion of the Grand Center that
Clerk/Auditor Gabe Woytek:
receives funding and support from the aog from the association of local
governments
Clerk/Auditor Gabe Woytek:
sorta um and so it's broken out in a different category such that those can be
those expenses
Clerk/Auditor Gabe Woytek:
can be tracked more closely uh and it could be that there's it could be that
one is looking
Clerk/Auditor Gabe Woytek:
really low and the other one is looking high there could be some there could be
some miscodes there
Clerk/Auditor Gabe Woytek:
It's not out of the question. It's definitely worth investigating.
Melodie McCandless:
They're under budget still if you add the two together. And to understand why
they're separate.
Clerk/Auditor Gabe Woytek:
at it would be appropriate from an illustrative standpoint to kind of combine
them yeah but to
Clerk/Auditor Gabe Woytek:
I guess to sum up, as I scroll through the document
Clerk/Auditor Gabe Woytek:
mike um you know with the exception of a couple departments which I think that
there are real
Clerk/Auditor Gabe Woytek:
contextual reasons why they appear to be over their 50 budget um it does look
like there aren't
Clerk/Auditor Gabe Woytek:
any real um you know obvious standard response understand yes but this is all
like you know i
Clerk/Auditor Gabe Woytek:
recognize that this is just fresh to you all um and I would absolutely welcome
and encourage
Clerk/Auditor Gabe Woytek:
um further discussion clarification um you know follow up on this because I
recognize that this
Clerk/Auditor Gabe Woytek:
you know would be hard to imagine being prepared to really um get into action
especially
Melodie McCandless:
I guess I have one more question sir the first uh attachment is the fund 23
budget amendment
Melodie McCandless:
draft and you went over the first page but then I had these additional ones
that had um the before
Melodie McCandless:
and the after but then if you look at the after compared to this budget
workshop 6.23...some of the numbers don't match.
Clerk/Auditor Gabe Woytek:
Yeah, I know. I had to make sure Stephen was
Clerk/Auditor Gabe Woytek:
able to get something into the packet on friday um and he did a great job
getting something in
Clerk/Auditor Gabe Woytek:
there and I've been working through the weekend to sort of verify...
Melodie McCandless:
So you'd say this one's the actual after. So we have obviously the board before
matches but the after the one we
Melodie McCandless:
want to go by is this the third attachment? the workshop 6.23?
Clerk/Auditor Gabe Woytek:
Yes, thank you for offering that clarification. I think it would be appropriate
even to update that and
Clerk/Auditor Gabe Woytek:
remove that that other that other budget from the from the record here so just
to make sure that we know that one is more accurate and up to date.
Mary McGann:
which ones are more up to date?
Clerk/Auditor Gabe Woytek:
The budget workshop 6.23, the one included in that document.
Bill Winfield:
Then, Gabe, I've got a question on the Airport salaries and benefits. I know
we've been without a position out there
Bill Winfield:
the director for a couple of months but yet it looks like we're over budget on
salaries and
Bill Winfield:
benefits more on the salary side. We were using the 50 mark... Well, I guess we
are using exactly we are
Bill Winfield:
at 50 so it just would seem that we would be under budget on those numbers.
Clerk/Auditor Gabe Woytek:
So i'm looking at 10 45 62, is that what you're looking at? We would have
expected to be at 257 238
Clerk/Auditor Gabe Woytek:
um by this time of the year with with full staffing um and we're showing 225 so
we're under
Clerk/Auditor Gabe Woytek:
32 000 or so there
Bill Winfield:
Okay i'm sorry. I see what it is there. I wasn't taking into account that first
column, my apologies.
Clerk/Auditor Gabe Woytek:
Let's see ... I'm trying to recall...
Clerk/Auditor Gabe Woytek:
so I I suppose uh you know this is a this is going to be further refined there
are some
Clerk/Auditor Gabe Woytek:
requests for clarification here that i'll be happy to respond to promptly
Clerk/Auditor Gabe Woytek:
um and you know update information that would be included in uh next commission
next week's
Clerk/Auditor Gabe Woytek:
meeting are we sure that there's going to be a meeting uh next week so yes okay
um and I would
Clerk/Auditor Gabe Woytek:
say uh the really only question mark you know currently there isn't any there
hasn't been any
Clerk/Auditor Gabe Woytek:
comment offered on on the way there hasn't been any comment offered on the
funding out of the
Clerk/Auditor Gabe Woytek:
general fund of the grant county active trails of transportation and so i've
transferred the
Clerk/Auditor Gabe Woytek:
full amount that was budgeted of TRT rather as a transfer from the general fund
and
Clerk/Auditor Gabe Woytek:
so I would welcome any....In the absence of other comments, we'll move forward
Clerk/Auditor Gabe Woytek:
with that entered in the budget.
Brian Martinez:
You're saying are we going to fun active trails and transportation out of the
general fund?
Clerk/Auditor Gabe Woytek:
Correct, that's what I would....
Brian Martinez:
so property taxes, property taxes is where are we funding this? I'm just asking
what your...I'm just trying to clarify real quick, I don't know if everybody
here was clear.
Clerk/Auditor Gabe Woytek:
I haven't been given...
Financial Officer Stephen Vowles:
Well let me just also repeat it a different way. In the approved budget, we
provided 526 000 of
Unknown:
funding to the GCATT. We're going to reimburse that because that was TRT funds
but that funding
Financial Officer Stephen Vowles:
in our assumption still exists but it needs to come from the general fund now
unless other action is taken.
Brian Martinez:
What is the balance of the general fund after the reimbursements?
Financial Officer Stephen Vowles:
well we've spent about five hundred one hundred and twenty six thousand year to
date
Brian Martinez:
No, the overall general fund, where are we sitting at after these
reimbursements have been made.
Bill Winfield:
I don't even know if you can answer that
Bill Winfield:
accurately because we discussed earlier the numbers for 23 and 24 are not
accurate here
Jacques Hadler:
You can get a pretty good approximation, I think.
Brian Martinez:
At least for me, that would be helpful— to know where we're sitting at and then
Brian Martinez:
to start going through and looking where we want to make our cuts at right
Trish Hedin:
I agree with you, to get that stuff cleaned up and then maybe do we develop and
do we do that today: the kind of the
Unknown:
hard questions. Where do we want to...Where do we need to look at...
Trish Hedin:
then the next time we come kind of prepared with um defense or...
Trish Hedin:
offense defense
Brian Martinez:
What was the total, what is the total that you have then for the reimbursement?
Clerk/Auditor Gabe Woytek:
on 47 617 741 but you know that was like we were adding the two numbers in
together well I mean
Brian Martinez:
maybe we can do this real quick, Just take full
Brian Martinez:
right now let's go through the budget and let's go to fund 47.
Brian Martinez:
Let's look at one nine 33 10
Brian Martinez:
33 10-000-0
Unknown:
It's page 26 on the pdf, or page 26 on the documents. This page is fund 47.
Brian Martinez:
all right but 47 yeah 47 33 10 and that shows all of the contributions right
there yeah
Financial Officer Stephen Vowles:
All right it's that one right there. 566 rather than... okay let's go over
23...
Brian Martinez:
we can start at 23...so we have actuals of 566 376 257 23 and I have ...well, I
think we should just make a decision
Brian Martinez:
now do we want to try to figure out the reimbursement later or do we want to
just add it
Brian Martinez:
in right here that was the original question which way so if you're looking at
it let's look at
Unknown:
23 right here you have 482 847, that was budgeted. Then you had 250 741 that
was actually spent,
Brian Martinez:
that was your actuals but that reserve right there went into the GCATT reserve
fund, that correct?
Clerk/Auditor Gabe Woytek:
What reserve? What — the difference between 250 and 400?
Brian Martinez:
between the 250 and the 482? I'm on page 26 line 47 33 10-000-06
Melodie McCandless:
five if you're in your packet
Mary McGann:
And you're talking about which number?
Brian Martinez:
so you have 482 847 and then you have an actual of 250 741
Melodie McCandless:
so he's asking what happened to the difference between those two only 250 was
transferred
Financial Officer Stephen Vowles:
yeah there's no net there
Clerk/Auditor Gabe Woytek:
Yeah, it's important to note that 566 was what the budget was amended to.
What's not displayed here is what
Clerk/Auditor Gabe Woytek:
was actually spent in 2024 I ended up amending or the budget stayed at 566
Clerk/Auditor Gabe Woytek:
in TRT to fund 47 but that doesn't reflect what the actual ended up being in
2024 that's just the budgeted amount.
Brian Martinez:
Okay so that's not what actually was spent right there. But for 2024, 566 376
was spent right?
Clerk/Auditor Gabe Woytek:
I would have to follow up on that um I think you you brought to light uh
Clerk/Auditor Gabe Woytek:
that other line um that promotion line uh and I would I want to verify that.
Melodie McCandless:
We're just going to assume at the moment that we're going to do the whole 566
376, just for today's kind
Melodie McCandless:
of like spread line well for today for the moment we're going to assume that
we're going to um
Melodie McCandless:
transfer that entire 566 376 into our general fund um or out of our general
fund so
Melodie McCandless:
257 41 and 566 376 and then this year to date that one is 162 286 so that way
what we're
Melodie McCandless:
doing here today or would we do the whole time the whole budget?
Brian Martinez:
if I get 900 uh 979 403 coming out of it yeah i'm coming out of the general
fund grade there
Brian Martinez:
general fund back in to fund 29 979 403 and that's all in if we go with what's
on here
Brian Martinez:
yes that's that's that's it right there so that was that's what our transfer
is. So then what is our general fund balance at right now?
Melodie McCandless:
Well at the end of 2024 is that 10 million
Brian Martinez:
Around 10 million.
Brian Martinez:
so we're looking at sitting roughly around 9 million then after this transfer
of
Unknown:
general fund. Plus our unplanned expenses which I had
Brian Martinez:
at about 400 000 right and then plus if you wanted to put in the shortfall that
we're going
Brian Martinez:
to be having because of hb 456 right which is gonna it's gonna range a little
bit
Brian Martinez:
um but I had that at 877 is it does any of this sound about about right just to
give us kind of a
Brian Martinez:
some guardrails of where we're looking to kind of go I think that's that's what
i'm looking for
Brian Martinez:
it's just the guardrails of where we're really at like it just an overall kind
of picture so
Brian Martinez:
that we can make some of these hard decisions like trish was just talking about
that that
Clerk/Auditor Gabe Woytek:
That strikes me as a useful ballpark figure to be able to make decisions.
Brian Martinez:
So hold on like so we got nine million that's sitting, that's 10 million in the
general fund.
Brian Martinez:
— 10.6 in the general fund
Brian Martinez:
you have just about what did we say 950 000 is that what that number which just
was I think so
Brian Martinez:
yeah so you have 950 that's coming out of the reimbursement okay you have 877
that we're going
Unknown:
to be short on the TRT mitigation. Hold on one second because that includes the
526 right
Brian Martinez:
there that's right yeah right so yeah we don't want to double dip on that so
take at 877
Brian Martinez:
minus the minus the 526 so that's 351 yep so you're looking at another 350
there
Melodie McCandless:
and then what 400 000 for overspending.
Melodie McCandless:
so we're down 8.9 million approximately
Jacques Hadler:
That doesn't take into account what looks like an underspend on the budget so
far this year
Melodie McCandless:
If we have a negative six percent growth with then we're
Melodie McCandless:
to be even yeah that makes sense so we would have a leftover in our general
fund 8.9 million
Melodie McCandless:
and then if we go over to our capital we would be we have spent 700 000.9 and
if we
Melodie McCandless:
so we're still over six million dollars in our capital so combined we're
sitting at about 15
Jacques Hadler:
What was it when you started on the commission, Mary?
Mary McGann:
Very very low. We didn't have a fund to draw on. It took a lot of work and a
lot of hard choices.
Melodie McCandless:
I don't want to go back there.
Bill Winfield:
I mean you're on 6.1 shortfall, that you're showing
Bill Winfield:
is that taken into account TRT and what the TRT is down this year?
Financial Officer Stephen Vowles:
Yes this minus 6.1 is all sales and use taxes.
Financial Officer Stephen Vowles:
Some are varied. TRT is down, restaurant is up...
Financial Officer Stephen Vowles:
it varies TRT car rental are down sales and county options down but restaurant
is up but it averages 6.1%.
Bill Winfield:
I think it's clear that we need to tighten our belts here somewhat
Bill Winfield:
for the rest of this year and moving forward I know i've already had some
discussions with
Bill Winfield:
sheriff who's back here watching us diligently work through this and
Financial Officer Stephen Vowles:
Just on that note we are starting the budget cycle right now and part of the
budget advisory
Unknown:
board I think one of the first things we'd want to do is provide guidance. What
should we set 2026
Unknown:
budget at? It could be proposed: 95 of what we had last year right but we would
decide
Financial Officer Stephen Vowles:
that at that start looking towards working with department heads on estimating
next year's budget
Bill Winfield:
Well we have to work with department heads on the rest of this year's budget.
Bill Winfield:
We're at the point here where we've got to consider essential services
Bill Winfield:
and non-essential services moving forward.
Melodie McCandless:
i'm not...I don't know if we can invite people to talk , but I know that
Maddie, that group, has been a huge topic and I know she's been working on some
Melodie McCandless:
things like when we talked to some ideas of of her budget so I don't know if
when that would
Melodie McCandless:
be appropriate to listen to those things or share um in our decision making but
we already saw our
Bill Winfield:
We already saw a whole presentation, what is there something new that we're
unaware of that didn't make it into the presentation?
Trish Hedin:
Or again is it best to kind of compile a list of items that we want to start
addressing?
Trish Hedin:
and then maybe at that time...
Melodie McCandless:
well if we want to try to put this on our july 1st agenda as a budget approval
we have a really short time frame to get these conversations done
Brian Martinez:
and we could start with this TRT right here just because it's kind of all
Unknown:
already been laid out in this document. We got we got a um three hundred and
fifty
Brian Martinez:
thousand dollars short right there, minus GCATT and so we're gonna have to make
some
Brian Martinez:
decisions on do we want to put law enforcement solid waste search and rescue
which are our
Brian Martinez:
which are our essential services right there out of the out of the general
fund.
Brian Martinez:
I mean I think that that's that's the way my brain works like let's start at
the top
Brian Martinez:
and start moving down. I don't know if we want to straw poll that or if we want
to
Trish Hedin:
I think are we just are we just coming up with the list that we're going to
compile i
Brian Martinez:
I mean they're right here. That's the essential
Brian Martinez:
services that we have on data TRT is law enforcement solid waste search and
rescue
Brian Martinez:
we just yeah we just came up that it's going to be three hundred and fifty
thousand dollars short
Brian Martinez:
on what we had budgeted and to what we're projecting to have at the end of the
year
Brian Martinez:
and i've done I say we just start tackling them right off the bat let's let's
go down through
Mary McGann:
also you're talking about changing budget on those three essentials?
Brian Martinez:
We have one of two choices we can either change the budget and we can fund that
out of general fund
Brian Martinez:
or we can or we can use that budget those are only two choices that I see
Mary McGann:
At this point I would say you know tell them where we're
Mary McGann:
at but I would I would I know most of the departments already done their budget
they're
Mary McGann:
scheduled and working and trying to keep things in line. I would say take it
out of general fund right now.
Brian Martinez:
I'm all for funding essential services out of general fund itself but I don't
know if we
Brian Martinez:
want to do a boat or if we want to do a straw poll or
Jacques Hadler:
I'd be i'd be up for funding it out of the general fund for the remainder of
this year and then looking at it more holistically for next year
Mary McGann:
We don't want ... that's going to really mess up a lot of people if we start
taking money away..
Jacques Hadler:
We're already halfway through.
Jacques Hadler:
set expectations the rest of the year but anyways i'd be happy to do a straw
poll too that's just kind of where i'm at.
Mary McGann:
I'm ready to take it out of general fund.
Bill Winfield:
We need to put an actual agenda item on the next meeting and vote on this so
we're straw polling right now and we are making up
Bill Winfield:
agenda items for the July one meeting.
County Attorney Stephen Stocks:
I was going to note, if you're going to invite anybody to speak give them as
much time as you can. I think that if you open it up for one anybody
County Attorney Stephen Stocks:
else's budget that's going to get touched will also want to be heard obviously
folks are here
County Attorney Stephen Stocks:
today so I just make sure that whatever your expectations are for that meeting
be it having
County Attorney Stephen Stocks:
people present or whatever it's going to be to have it clearly laid out I would
probably recommend
County Attorney Stephen Stocks:
if it's going to be another workshop style i'd recommend an alloted two hours
for it, an hour is not going to be enough.
Jacques Hadler:
That'd be... then we have to do a public hearing amendment right
County Attorney Stephen Stocks:
You can ... then you you can vote on... right now if you're
County Attorney Stephen Stocks:
going to do a workshop at the same day that you're going to do a vote our
policy does suggest that
County Attorney Stephen Stocks:
it's not encouraged to do a workshop the same day you vote on it so you'd have
to vote on that as well on suspending policy.
Bill Winfield:
We wouldn't want to suspend policy, I mean if there's public input it
Bill Winfield:
would be better to then vote at the next meeting which is what july 15th right
Mary McGann:
we're looking at now next the first having another another workshop and a
public hearing
Mary McGann:
And then on the 15th the vote, okay
Brian Martinez:
does that allow still allow that transfer to happen, prior to that? That
transfer will
Brian Martinez:
have happened prior for 2024 financials
Brian Martinez:
we got two things going on right yeah 2024 and what's happened there and what
we're talking
Brian Martinez:
now is 2025 correct so those transfers will have been completed before we have
financials
Clerk/Auditor Gabe Woytek:
We'll be to the bottom of what the transfers are
Clerk/Auditor Gabe Woytek:
here and today or tomorrow
Brian Martinez:
I just want to make sure that when john happily goes and does our audit that
that's that's going to be taken care of that's
Melodie McCandless:
right I will not be able to be here for the workshop before the next meeting.
Bill Winfield:
and you're talking about the transfer the motion was made in the last meeting
correct
Brian Martinez:
I just want to make sure that that's done.
Mary McGann:
I was thinking I would... july is ...well it's always been like it's july is so
hard
Mary McGann:
because people have been like planned a year ago to do something up yeah we'll
uh
Bill Winfield:
There's too much business here that we can't postpone
Mary McGann:
Oh I know, i'm just trying to think how ... so you can't be here for the
workshop, Jacques?
Jacques Hadler:
I mean i'm gonna be out of town so I would try to zoom in but i'm not actually
gonna be traveling also so it's probably difficult to get here
County Attorney Stephen Stocks:
something for a workshop before so for whatever you guys want I would maybe
decide on the
County Attorney Stephen Stocks:
structure of the of it now how long do you want the presentation and then cut
them off if they
County Attorney Stephen Stocks:
can't keep it to that time turn them off because it's gonna you guys are gonna
have everyone's
County Attorney Stephen Stocks:
going to want everyone that's going to present is going to want the same
treatment especially
County Attorney Stephen Stocks:
if their budget's up on on the docket so I don't know what that looks like is
it 10 minutes to 15
Brian Martinez:
I would say we can break it up break it up into we have our have it listed here
we have
Brian Martinez:
our essential services you have of course solid waste search and rescue and
then we could have a
Brian Martinez:
second second session right there which would looks like it would be the museum
rec ssd and then GCATT
Mary McGann:
Trish Hedin:
We're just trying to structure, I agree with Brian. I think that sounds good.
Brian Martinez:
I think we would do it have each one of those those people have a chance to
present.
Bill Winfield:
I don't think it can be more than enough...
Melodie McCandless:
an hour...
Trish Hedin:
my recommendation is 10 minutes with questions and answers I hate to say it but
do you know
Trish Hedin:
with questions sorry you know like something like a five minute presentation
and they're going to have to blow through it.
Brian Martinez:
Can we do this prior to the meeting, we want to try to do this
Brian Martinez:
we want to do this workshop prior to the meeting so that maybe we can have it
Trish Hedin:
I think that was the goal to do a two-hour workshop....
Bill Winfield:
Ithink what he's asking...before people leave town...
Bill Winfield:
no go ahead Jacques, I know you've had your hand up.
Jacques Hadler:
I leave at five o'clock tomorrow morning. so i'm going to be i'm going to be
gone and traveling so but it would be it's everything's
Jacques Hadler:
going to be a bit difficult for me I guess honestly it's just got better if
we're all
Jacques Hadler:
if i'm all in on the one day but it's still hard to say because we're we don't
have a
Jacques Hadler:
central schedule and then bill I was just gonna um ask that uh Maddie's had her
hand up for a while— if you wouldn't mind recognizing her.
Active Transportation and Trails Department director Madeline Logowitz:
I have a clarifying question. So for july 1st for
Active Transportation and Trails Department director Madeline Logowitz:
present are you looking for like a presentation about budget contingencies are
you looking for
Active Transportation and Trails Department director Madeline Logowitz:
budget information or can you provide a little guidance on like what...
Brian Martinez:
I think for this this right here we're looking for as it relates
Brian Martinez:
to TRT TRT to a to to aiI I think that's that's kind of what we're looking at
is for me it's how
Brian Martinez:
do we get this right here in line and then the second question I think that
we're going to have
Brian Martinez:
to answer right as as a body is how we're going to adjust to that either 1.1 or
that 1.5 cut or
Brian Martinez:
that six percent cut because if we're looking if we're looking at you know at
the at the generous
Brian Martinez:
side of of uh 250 000 that's going to be coming out of that at the point of
that 8 million that
Brian Martinez:
we have left or are we going to be looking at the six percent which comes out
to be 1.32 right and
Brian Martinez:
so I think we're going to have to make maybe a recommendation to administration
to make a you
Brian Martinez:
know just because we don't have performance reviews and we kind of just went
through we
Brian Martinez:
can't really see where there's anything in there I think we're just going to
have to make a flat
Brian Martinez:
you know recommendation we're going to have to pick a number and say we're
going to have to
Brian Martinez:
cut budgets you know straight down through at this percentage for the remainder
of the year
County Attorney Stephen Stocks:
An additional question if you're looking at these TRT and
County Attorney Stephen Stocks:
shifting from spending with TRT funds to general fund I don't know if the
commission's looking for
County Attorney Stephen Stocks:
a particular update or some items to being cut or some items being dropped and
what that conversation
County Attorney Stephen Stocks:
looks like I mean it's either your department head's going to present this is
our original
County Attorney Stephen Stocks:
budget and if we kept everything we're asking for everything or we make these
changes so I think
County Attorney Stephen Stocks:
I think it's important for the commission to be clear on what you guys want to
see and so
County Attorney Stephen Stocks:
maybe have a discussion about that now about is that what you want to see do
you want to see hey
County Attorney Stephen Stocks:
look because we can't use TRT we like we we do this this this if the answer was
hey we're just
County Attorney Stephen Stocks:
going to cover you guys this year and we don't want to mess up whatever you
guys planned that's
County Attorney Stephen Stocks:
a different discussion but otherwise five minutes they're going to be shooting
in the dark trying
County Attorney Stephen Stocks:
to give you five different options if they don't know where the trend is
because it's a different
County Attorney Stephen Stocks:
presentation for them if it's we're going to keep it this year next year we'll
talk in the fall
County Attorney Stephen Stocks:
or it's we expect some cuts so and I don't know what it is that you guys want
but otherwise
County Attorney Stephen Stocks:
without some guidance you know they're trying to plan for a bunch of
contingencies
Mary McGann:
Mark have we asked anyone ,uh have we sent out a question to the different
departments
Mary McGann:
and such is that if they have something that they can get by with that was
budgeted uh and we'll
Mary McGann:
move it to next year or just hold on to it we might find that there are you
know that there's
Mary McGann:
a lot of things that they already say and if they could do that and give us
right say I was planning
Mary McGann:
on a new computer and I could I could get by this year without it so that gives
you this much I could
Mary McGann:
get by with you know and so we can then we we have an idea of what we can try
Trish Hedin:
I think Mary that's where Brian was going it's like we need to come up with a
general percent right if we come up with a number then we can go to the
department head
Mary McGann:
i'm asking i'm asking I think we should just ask them if there's something they
can get by without for the rest of the year.
Brian Martinez:
I think both works actually
Brian Martinez:
so we come up with that percentage find out what that number is there's going
to be some departments
Brian Martinez:
that are going to be able to cut maybe a little bit more right some departments
that are like if
Brian Martinez:
you take this away that that's that's right it cuts out the whole department
yeah you know so
Bill Winfield:
We have sent out, I know Mark sent out the fact that we were looking at a
shortfall this year
Unknown:
already but we haven't asked for anything specifically. We have basically
decided to
Bill Winfield:
look at every position when we lose somebody as to how necessary it is to fill
it because we don't
Bill Winfield:
want to be filling positions as people leave unless it's act you know it's
essential services at this point.
Mike McCurdy:
Going back to your wave analogy, wouldn't wouldn't five percent be an easy
Mike McCurdy:
percentage to at least throw some math on them? I mean five percent down— every
department look at
County Attorney Stephen Stocks:
Is that— as a department head — that right now cut five percent
County Attorney Stephen Stocks:
between now and the end of the year or is that next year for the budget no just
out of ease right now
County Attorney Stephen Stocks:
I mean and one thing i'd also mention perhaps is the remember we run needing a
a surplus at the end
County Attorney Stephen Stocks:
of the year we run under budget so just because departments are willing to give
up and cut
County Attorney Stephen Stocks:
we shouldn't necessarily seek to spend that amount of money as well I know you
guys probably
County Attorney Stephen Stocks:
know that if if a department is cutting things that might free up money but
we're also reliant
County Attorney Stephen Stocks:
on those underspends already because of how we've done the budget and so over
budgeted we've over
County Attorney Stephen Stocks:
budgeted and so even if we cut those items it doesn't necessarily translate
into money that.. a net positive.
Mike McCurdy:
I understand but being a department head - is 5% ?
County Attorney Stephen Stocks:
head is five percent it's it's really hard it's it's hard because now all of a
sudden five percent
County Attorney Stephen Stocks:
I can't cut five percent off salaries and benefits so I can't touch that line I
don't
County Attorney Stephen Stocks:
believe that's I think 80 something percent of my budget so if you ask me not
to take five percent
County Attorney Stephen Stocks:
off the copy or the purchase I can't do that either some departments it's
really unrealistic
County Attorney Stephen Stocks:
to believe that I can cut five percent off halfway through the year I can order
less pens and paper
County Attorney Stephen Stocks:
and ink and stuff like that but my biggest line I don't like maybe I can have
no overtime maybe
County Attorney Stephen Stocks:
that's what that tells me hey look don't don't give out overtime but for my
department and
County Attorney Stephen Stocks:
probably the recorder's office the clerk's office assessor's office the offices
that are all based
County Attorney Stephen Stocks:
on pretty much salaries and benefits your biggest item you're not going to see
much change from us
County Attorney Stephen Stocks:
because we can't yeah so your departments you're looking at looking at that
maybe have bigger
County Attorney Stephen Stocks:
expenditures like OSTA that's purchasing items and panels and whatever they
probably have an easier
County Attorney Stephen Stocks:
doing those cuts but for some it's not really realistic to think that I can
just take
County Attorney Stephen Stocks:
five percent off my line i'm even through the end of the year.
Brian Martinez:
But you know but the hard part is is we're looking at it it's just right here
but we also have to understand that this is a structural
Brian Martinez:
deficit right until our top line starts growing and I have to these cuts are
going to have to be
Brian Martinez:
coming in for this year and next year that's a part of next year's budget yeah
but I mean it's
Brian Martinez:
still it's someone's job doesn't end between now and then shock there's also
something that just
Jacques Hadler:
occurred to me too is that a lot there's there's a lot of grants that depended
on matches and the
Jacques Hadler:
grants is money that's coming into the county and so that that match that grant
is actually
Jacques Hadler:
worth more money does that make sense sure so looking at that holistically also
I think is
County Attorney Stephen Stocks:
And you have contract obligations
Mike McCurdy:
Going back to previous here, as a as a department head I would
Mike McCurdy:
still like to know like it's hard to cut halfway through the year on uh
salaries etc I I can cut
Mike McCurdy:
overtime even if you can't cut as a department head I would still like to know
this is why
Mike McCurdy:
this is the look at the lookout and then some I expect osta or uh someone who
can cut a cost
Mike McCurdy:
expenditures uh to be like hey we could cut that cost uh versus hey I can't cut
you know this staff person.
Trish Hedin:
So again I think we'll make that decision at the next meeting we make that
about that or
Trish Hedin:
excuse me an agenda item to decide on the percent I don't think we need to
decide that now or start
Trish Hedin:
and I think we really need to think about we have a half an hour to start just
lining up the agenda
Trish Hedin:
items the decisions that need to be made at that budget workshop well i'm
figuring out the time
Melodie McCandless:
Well I'm figuring out when we're going to have that because I can't be here the
two hours before the meeting on the first
Melodie McCandless:
job said he's traveling and so and i'll be traveling I think there's a
different traveling
Melodie McCandless:
time that he could that he could say oh I I could come at this point in time
you know i
Melodie McCandless:
will be driving because I already switched I had a training from my company
that was that morning
Melodie McCandless:
and I already switched this have to be about 8 a.m but i'm not going to be able
to I would
Jacques Hadler:
my travel plans until July or they're pretty nebulous unfortunately I'd have to
get back to folks, I'd have to get back to folks...
Jacques Hadler:
have to get back to folks I can try to pin a time down but I have to consult
with money
County Attorney Stephen Stocks:
it'll be recorded so if you submitted questions that you really wanted to
identify
County Attorney Stephen Stocks:
then I think you can address the majority because we're not going
County Attorney Stephen Stocks:
to suspend policy and we're not going to vote on it the same day we're not
going to action on it
County Attorney Stephen Stocks:
so missing the workshop isn't isn't too terrible especially if you can submit
some questions
Melodie McCandless:
I mean I can hop on zoom as I drive
Melodie McCandless:
Not watching it but listening.
County Attorney Stephen Stocks:
So two hours prior to the next commission meeting?
Trish Hedin:
Talking about, like you said, essential services those line items
Trish Hedin:
and then the rec film and convention those line items um percentage that we
want to the percentage
Trish Hedin:
um do we want to talk about um the capital projects do we want to talk about
the pickleball
Trish Hedin:
slash do we want to talk about that? I think it's important to talk about that
Brian Martinez:
On what Mary had said as well so
Brian Martinez:
we do get that that little list prior to that mark the departments of what can
be cut right
Brian Martinez:
that might also provide flexibility on the other side right because I don't
think that I mean i'll
Brian Martinez:
just tell you honestly I don't think that even if we said okay we want to see
five percent cut out
Brian Martinez:
I don't think that we're going to see that five percent cut out at the end of
the year
Brian Martinez:
right I think that that's going to be a goal that we're going to work towards
but I don't see us
Brian Martinez:
making that but if we do know at least a little bit of what what that
possibility looks like
Brian Martinez:
what the easy line is going to be you know it'll help us make some of those
other decisions that
Trish Hedin:
Bill you've already mentioned this but I think staffing and benefits you know
Trish Hedin:
obviously salary benefits is huge and if we do have positions that can be left
unfilled I think
Trish Hedin:
it's imperative to keep them unfilled
Melodie McCandless:
So we have some positions that are on the website posted right now would you go
through those and just take them off and not have that?
Trish Hedin:
I don't know, I'm not the boss.
Melodie McCandless:
I think some are and some aren't
Trish Hedin:
That decision as a commission during the next meeting we go through but I I I
would think that
Trish Hedin:
that's if they are not absolutely necessary I think we should pull them for now
for this year
Bill Winfield:
I think we put those on as part of the agenda on the next meeting.
Bill Winfield:
Let's determine what's essential and are open to it.
Mary McGann:
As soon as we have that list— what's missing you know positions that we haven't
filled
Mary McGann:
if that's what I have that list as soon as possible
Brian Martinez:
okay so then what I have then on for that next agenda will be uh essential
services non-essential services the percent that we're
Brian Martinez:
looking to cut over the entire county capital projects and then positions that
we want to fill and not fill.
Bill Winfield:
You've got all that, Mark?
Trish Hedin:
Then Stephen I know you already asked this question I guess I want to reiterate
Trish Hedin:
that it's been answered like what are we asking if people are going to come and
present slash
Trish Hedin:
answer questions what are we asking them to do?
Bill Winfield:
I don't think we're asking anybody to come present personally. I mean if they
want to come and present something we'd probably
Bill Winfield:
give them time but I i'm not looking for any additional information I think
that the numbers
Bill Winfield:
that stephen and gabe are providing are making some decisions we have to make
here.
Melodie McCandless:
I think that's two options they could come and present and tell us why they
need all the money or they can come
Melodie McCandless:
and present and say hey i've got a plan so don't cut my stuff if I can make my
own cuts and this is my recommendation those would be the two ideas that I would
think of
Jacques Hadler:
I like that
Trish Hedin:
I went to the rec board the other night that you know they were able to outline
for me
Trish Hedin:
what exactly they need that funding for you know and so I think that somebody
from those
Trish Hedin:
those entities would probably want the ability to at least answer any questions
Jacques Hadler:
I think there's nuances to things too like I like
Jacques Hadler:
for example the grant funding I think that you know that's that's more
important money because
Jacques Hadler:
eventually it's worth double triple 10 times price of admission and so figuring
out where we
Jacques Hadler:
where strategically where we spend some of that money to maximize our return is
important
Bill Winfield:
as in maximize our.. keep keep those the increase of revenue
Jacques Hadler:
Grants are revenue right, it brings money in I mean we spend we spend the money
so a match to a grant a
Jacques Hadler:
lot of times it's a small percentage sometimes it's up to 50 that's money that
say just to throw a
Jacques Hadler:
number out there a hundred thousand dollars that that hundred thousand dollars
potentially turn
Jacques Hadler:
into two hundred thousand dollars or half a million dollars if again I know
you've said
County Attorney Stephen Stocks:
If you want people to... you know if they want to come and show them present I
think that's that's fine but we've got to allocate time for it
Bill Winfield:
I think we decided 10 minutes max attention how many which
County Attorney Stephen Stocks:
Which departments are you inviting
Melodie McCandless:
The departments are the law enforcement solid waste search and rescue museum
recreation special service district and gcat right because that was the one that
we're talking about mostly
County Attorney Stephen Stocks:
That's five unless you're unless you're
County Attorney Stephen Stocks:
uh law enforcement search and rescue up I think they should be together but
that's up to them
County Attorney Stephen Stocks:
five minutes to go through okay I would have 10 minutes total 10 minutes and
questions so they
County Attorney Stephen Stocks:
can figure out I would that's a minimum of 50 minutes and i'm going to guess
that they use
Mary McGann:
are those including those two right I would also include
Mary McGann:
what we really want to ask so just again if she wanted to ask they're going to
Mary McGann:
they're going to all if they're afraid they're going to get cut they're all
going to want to
Jacques Hadler:
probably be here it's well well some of those are pretty I mean the museum's
really easy it's just a
Jacques Hadler:
literally like a like 115 000 right would angie be different in the recreation
special well because
Trish Hedin:
she has that project I would just ask that maybe she just you know she might
want to be here just
Brian Martinez:
to answer questions if we because that was that was a question I had too is the
way that the
Brian Martinez:
trcca is set up so we fund osta at the trcca but then also when I looked at the
rec ssd
Brian Martinez:
we are also funding osta out of that same out of that same so as a pastor as a
pastor so is the
Brian Martinez:
grant that or is the money that we're giving rec ssd just funneling right back
into osta as well
Trish Hedin:
like is it a two-prong I think a lot of it is um yeah I know you have their
budget right there mike
Trish Hedin:
because I know they yes yes
Brian Martinez:
because you got you got 95 000 of that that goes to uh maintenance and
operation and 85 000
Brian Martinez:
that goes to projects and 5 000 that goes to all fields so that's the
Brian Martinez:
yeah that's the question because that's that's right now coming out of rec
filming convention
County Attorney Stephen Stocks:
do you also want anybody that's receiving funds like ems
County Attorney Stephen Stocks:
no so i've got six all day you probably want to slot 90 minutes for that
Bill Winfield:
no we're going to make it shorter than that steve we're not going to let him go
over the
Bill Winfield:
10 minutes with questions they're going to have five minutes to present five
minutes for questions
Trish Hedin:
and they may not want to present they may just want to be and then you guys
what are you doing
County Attorney Stephen Stocks:
with the rest of your hour if this is two hours with deliberating okay just
trying to put the same
County Attorney Stephen Stocks:
thing we're doing right now excellent all right you guys have topics we're not
so all of them
Bill Winfield:
now we have a clear possibly need some updated information and some answers
from gabe and steve
Brian Martinez:
for the next session yeah i'll go back to I think our goals we could set goals
well I think our
Brian Martinez:
balance out the uh the TRT right there to make sure that that's balanced out
and so that we'll
Brian Martinez:
know exactly what we're going to be pulling from general fund and what we're
going to meet and what
Brian Martinez:
we're going to have to cut yep I think that would be the goal for number one
and then the key would
Brian Martinez:
be to um come down with our final list of the capital projects and the other
goal is to after
Brian Martinez:
that's taken care of figure out what percentage cut that we want to make is
yeah I think that
Bill Winfield:
sounds good and then back to the transfers that you mentioned earlier I believe
seth mentioned
Bill Winfield:
that those can't happen until after the budget is amended I think even though
we'll be discussing
Brian Martinez:
those gate those I don't maybe maybe the 2025 can't happen but 2024 I think
that can happen
Financial Officer Stephen Vowles:
from that motion that was funny 2023 2024 once we validate those numbers that
are actual transfers
Financial Officer Stephen Vowles:
becomes an accounting okay for our 24 financial okay
Bill Winfield:
so we'll we'll want a good um accounting of what those numbers are at that next
meeting we can share that number but it's just an accounting
Bill Winfield:
entry right okay we also have 25s cannot take place until we've amended the
budget correct gabe
Bill Winfield:
correct and that's that's what I was yeah that's my five minutes i'm sorry yeah
so I want to make
Mary McGann:
so it's um melodie myself and jacques that will not be here in person with
budget workshop
Jacques Hadler:
all right i'll definitely not be here in person i'll be right up next to zoom
in yeah
Melodie McCandless:
Melodie did you have a request? Just update when we talk about capital projects
Melodie McCandless:
some updated future because we talked about like star hall I mean by then we
might have that bill
Melodie McCandless:
but um star hall and the pickleball court and if there are other items that are
capital projects
Melodie McCandless:
that we don't have because they don't necessarily get in the budget but they're
like planned for so
Melodie McCandless:
if we can have a list of those items that are upcoming future potential capital
yes I have a
Brian Martinez:
question on the pickleball courts so is it 600 000 for the pickleball courts I
got you a lot
Brian Martinez:
match is 600 000 660 but that's for everything how much are the pickleball
courts
Mike McCurdy:
pickles are four 440 000 is that a match is that a match total that's the total
that's that's the
Mike McCurdy:
total so the magic cost pickleball courts is 440 440 333 dollars the playground
is seven six
Mike McCurdy:
seven hundred sixty one thousand five hundred thirty four dollars and 76 cents
got it but did
Melodie McCandless:
it have to be kind of a package deal to get the grant it has to be the whole
deal
Mike McCurdy:
Can't peace out if you're expecting the grant yeah
Trish Hedin:
are we already are we obligated to that have we already signed that contract?
Mike McCurdy:
there's a vote or two not or we didn't accept the con there's there's likely
and I can pull
County Attorney Stephen Stocks:
the contract up there's likely language about allocation we always put in the
government
County Attorney Stephen Stocks:
contracts if funds aren't allocated where there's a way out but I will I will
put that on
County Attorney Stephen Stocks:
my list of things to do let me can I ask one i'm sorry to i'm just want to make
sure the
County Attorney Stephen Stocks:
presentations go really well when do you want all of these if these agencies
are planning on
County Attorney Stephen Stocks:
presenting when do you want their slideshow pdf whatever do and put in the
packet because i'm
County Attorney Stephen Stocks:
assuming we can have them come up and put their whatever laptop connect but if
they're three
County Attorney Stephen Stocks:
minutes to open that up in there i'd rather say loaded up in the doc if they
can do it
County Attorney Stephen Stocks:
if they can deliver it as a pdf then we can just open it up on our end and
scroll through it
County Attorney Stephen Stocks:
right so when do you want them if they're going to present them as much time as
possible I would
Brian Martinez:
say the friday if that would be okay with the chair yeah I spend the policy I
don't want to
Bill Winfield:
spend the rest of the agenda policy because we've done good if there's other
items that are going
Bill Winfield:
on the agenda let's stick to our regular deadline but for these presentations
on the
Bill Winfield:
budget workshops I just need to try to figure it out we want to put a time on
friday because
Bill Winfield:
staff's still going to need to get them uploaded so noon friday that gives dana
time to make this
County Attorney Stephen Stocks:
work and then that way it gives commissioners that are going to be absent the
ability to look
County Attorney Stephen Stocks:
at the presentation ask questions and their colleagues or they could email them
to mark
Mary McGann:
myself or how we're going to do that right that's good and then we won't be
voting on it that night
Bill Winfield:
we'll be voting on it on the 15th we'll be voting on the amended budget on the
15th right when does
Mike McCurdy:
the public hearing open that night then on that six that night no 6 p.m that
night after we did a
Bill Winfield:
budget hearing yes that'll be on that agenda item as well on that agenda I mean
Bill Winfield:
the public hearing is that clear everybody there is mud as you know let's say
the same thing you're
Bill Winfield:
gonna say the same thing all right do we have anything further hey steve we're
all good
Clerk/Auditor Gabe Woytek:
all right, we've got our work cut out for us thank you.
Speaker 14:
I will adjourn this meeting at 10 47 on the 23rd of june thank you everybody
and this
Mike McCurdy:
and the workshops the budget workshop I have those exact funds too
Mike McCurdy:
uh the amounts on move on but there's also just so everyone knows there's a
post
Summary
The Grand County budget was the subject of the Grand County Commission’s Monday meeting — The bottom line? The county is facing a mid-year budget squeeze. Tax revenues are falling short, financial obligations are shifting, and commissioners are now considering changes that could affect everything from trail education programs and pickleball courts to law enforcement funding.
We’re currently drafting our summary of this meeting and thank you for your patience!
Appreciate the coverage? Help keep local news alive.
Chip in to support the Moab Sun News.